Assistant Director, Strategic Events - JR26882-3800

at University of Chicago in Chicago, Illinois, United States

Job Description

• Assists in the planning, coordination, and execution of ARD events that occur in-person, hybrid, and virtual with the oversight of the Senior Director.
• Manages event registration cycle, builds registration forms, RSVP reporting, and registration modifications.
• Helps develop and propose policies and procedures that relate to registration data management to improve the quality and accuracy of constituent event data.
• Helps with the development of event proposal, concept, communications plan, final briefing, and post-event debrief.
• With oversight, manages expenses and prepares budget reports.
• Produces event prep materials such as name tags and place cards.
• Maintains internal and external event calendars.
• Maintains inventory, tracks event office supplies, and maintains office event equipment and technologies.
• Keeps up with market research and current event trends and procedures.
• Seeks opportunities for professional development that will enhance job performance including attending webinars, and seminars, and building networks within the University and with colleagues at peer institutions.
• Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
• Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
• Performs other related work as needed.

• Bachelor's degree.
• Coursework in project management, business, communications, marketing, hospitality management, or nonprofit management.
• Coursework in business administration, project management, or hospitality management is beneficial.

• Minimum two years of work experience in nonprofit management, development, alumni relations, marketing, public relations, hospitality sector, sales, or similar professional work experience.

• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint, and the CRM.
• Strong organizational, project management and detail-oriented skills are strongly preferred.

• Manage confidential information with discretion and tact.
• Act with integrity, professionalism, and confidentiality.
• Work collegially and collaboratively in a team setting.
• Prioritize multiple projects and independently follow through with detail.
• Outstanding interpersonal and communication skills characterized by the ability to listen, speak, and write effectively.
• Self-motivated and take initiative.

• This position has a hybrid work schedule which includes weekly in-office presence.
• Standard office environment.
• Travel to campus and/or non-campus locations for University business.
• Work evenings and weekends as needed.
• This position is located in Hyde Park at 5235 South Harper Court.

• Resume/CV (required)
• Cover Letter, addressed to Hiring Committee (preferred)