at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Office Support Specialist - College Of Engineer - MIE
Office Support Specialist - College Of Engineer - MIE
Hiring Department: Mechanical & Industrial Engr
Location: Chicago, IL USA
Requisition ID: 1026368
Posting Close Date: August 2, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Description:
Incumbent in this position is involved in performing duties with the daily operations of the departmental business office, that involve purchasing, processing of reimbursements, transaction reconciling, and coordinating of seminars.
Duties & Responsibilities:
Process order requests from faculty, staff, and students via i- Buy, Banner, over the phone and online. Serve as liaison with Purchasing Department. Answer vendor, faculty, staff and students' inquiries regarding order status and University purchasing policies and procedures.
Perform other related duties and participate in special projects as assigned.
Manage business office transactions, including Purchasing Card and Travel Card transaction, reconciling via Chrome River system and processing reimbursements, as well as vendor payments. Serve as liaison with University Payables, Corporate Card Office, and Bank of America.
Coordinate travel arrangements for faculty, staff, students, and departmental visitors. Serve as liaison between department and internal staff, external units and outside agencies.
Maintain complete and accurate records of student organizations expenditures and other departmental commitments, including generating reports in Excel, keeping track of expenditures, correcting discrepancies, and providing updates on balances along with any issues regarding activity. Answer inquiries regarding allowable University business expenses and University policies and procedures.
Make arrangements for departmental seminars, as well as special meetings and conferences, including preparing fliers, itineraries, and setting up refreshments.
Create, update, revise and retrieve files and records, which may include confidential materials. Generate departmental forms, labels, codes and miscellaneous vouchers to facilitate departmental functions and modify existing files to better implement office guidelines and procedures.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen months (18 months)
90 semester hours equals two (2) years (24... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
