at University of Chicago in Chicago, Illinois, United States
Job Description
DepartmentBooth Faculty Services: Faculty Support
About the Department
The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.
For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Summary
The Assistant Director of Faculty Services has a primary focus of academic and administrative support of Booth faculty, as well as management of curriculum-related details, classroom administration, and Faculty Services operations. The Assistant Director works directly with faculty and staff in Hyde Park and at the downtown Chicago campus. This individual is responsible for ensuring the successful execution of course-related details, and ensuring faculty receive the necessary support and guidance offered by Faculty Services. Collaborates with Faculty Services team members across locations. Knowledgeable about Faculty Services operations at Harper Center and at the downtown Gleacher Center.
This position will have responsibilities at the Hyde Park and downtown Chicago campuses, with Hyde Park as the primary location.
Responsibilities
- Knowledgeable contributor to the Faculty Services operations at Booth.
- Co-manages classroom assignments at Harper Center using EMS room reservation software and advises faculty and staff regarding room conflicts, optimal scheduling, and maximization of space usage. Provides timely responses to all requests from faculty and staff for all classroom reservations and evaluate and resolve conflicting requests for space. Provides back up support for Gleacher Center and Booth 455 room reservations.
- Co-manages collection and publishing on the web of course-related documents, including course descriptions and syllabi. Comfortable learning and using Booth's Course Management/Course Description tool, Sitecore content management system, and Canvas Learning Management System.
- Manages faculty communications such as the weekly Faculty News Sheet, syllabus collection, and course material copy charges. In addition to above mention Booth Course Management/Course Description tool and the Sitecore content management system, comfortable learning and using the University's Financial Systems Transformation Oracle system.
- Manages quarterly faculty course copy code creation with Booth accounting, and chargebacks to faculty. Comfortable using the University's Financial Systems Transformation Oracle system to process charges, invoices, and other departmental payments.
- Provides lead support to Faculty Services staff managing graded material distribution. Coordinates with Gleacher staff, as needed.
- Ensures compliance of service level agreements for distribution of graded materials to students at Harper and communicates these expectations to faculty and teaching assistants. Ensures FERPA guidelines are met during distribution of exams and assignments, protecting students' privacy rights.
- Serves on committees and special projects that further the mission of Chicago Booth and Faculty Services.
- Provides general support to faculty at large, provides direct support to a small group of faculty, assists faculty with recommendation letters for PhD job market candidates, and available for back-up support for recruiting operations and other Faculty Services responsibilities.
- Assists with general office management and operations from supply orders, notary services, listserv management, running reports and printed items, as well as other items as needed.
- Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
- Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Experience:
- Relevant experience in higher education.
Technical Skills or Knowledge:
- Comfortable learning and working with software and database programs used for room scheduling, faculty records, courses, internal charges, invoice processing, etc.
- Learn and utilize Canvas LMS as needed, and learn other course management tools.
- Learn and master Microsoft Office software, including Word, Excel, PowerPoint, and Outlook.
Preferred Competencies
- Assess issues; troubleshoot and work with Information Technology to resolve issues; and participate in projects in conjunction with IT to further the mission of the department and support, faculty, staff and students.
- Comfortable learning and working with software and database programs used for room scheduling, faculty records, courses, internal charges, invoice processing, etc.
- Proven ability to work courteously, efficiently, and tactfully with diverse populations.
- Superior organizational skills and constant attention to detail.
- Work under pressure, successfully employ time management skills, and meet deadlines in spite of frequent interruptions.
Working Conditions
- Work from Harper Center (Hyde Park) and Gleacher Center (downtown) locations, with Harper Center as primary location, providing support and back-up coverage (including evenings and Saturdays occasionally) as needed at both locations.
- This position is currently expected to work a minimum three days per week in the office.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
