at Related Management Company in Chicago, Illinois, United States
Job Description
Responsibilities
Related Companies is looking to hire a highly professional Executive Assistant to support the Executive Vice President of Architecture and Design. The ideal candidate will ensure the most efficient use of the EVP's time and act as the liaison between the EVP's office and the offices of other Senior Executives and staff. The successful candidate will anticipate, initiate, coordinate, and follow up on logistics required for the EVP to effectively perform at the highest capacity. This position will be based in Chicago, IL. Responsibilities include, but are not limited to:
Scheduling appointments and heavy calendar management. Manage a busy and ever-changing calendar, and prioritize appointments with the EVP's prior clearance. Review daily.
Prepare daily call sheets to be provided at the beginning of each day.
Arrange international and domestic travel, including airline, hotel, and car service reservations.
Act as gatekeeper and primary point of contact between internal staff and visitors, as required.
Screen telephone calls and announce each caller.
Greet and properly direct all clients and guests. Be responsive to client's needs upon arrival.
Coordinate conference rooms and meal arrangements for internal and external meetings.
Ensure the EVP is prepared for all meetings by keeping her on schedule and providing necessary materials.
Prepare expense reports and track reimbursements, as necessary.
Maintain and revise office filing, electronic record keeping and outlook contacts.
Plan and oversee events on behalf of the EVP (catering, hotel rooms, mailing lists, gifts, etc.).
Assistance with ad hoc projects using Word, Excel, and PowerPoint.
Assist with personal duties, as needed.
Arrange meals daily.
Draft and review correspondence.
Develop relationship with executive contacts, and gain recognition as a team resource.
Qualifications
A minimum of 5 years of relevant executive assistant experience.
Strong communication skills, both written and verbal.
Excellent professional demeanor with the ability to work with a wide range of levels and management.
Keen attention to detail.
Must possess strong organizational skills.
Comfortable working in a fast paced environment, ability to multi-task, shift direction easily and prioritize.
Good judgment, discretion and strong discipline.
Experience in a role that requires a high level of discretion with confidential information.
Team player, self-starter.
Strong proficiency with Microsoft Office applications.
Experience working in a corporate environment is highly preferred.
Undergraduate degree preferred.
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Related Companies is an equal opportunity employer.
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Overview
Formed in 1972, Related is the most prominent privately-owned real estate firm in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $60 billion, including the 28-acre Hudson Yards neighborhood on Manhattan's West Side.
Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.
Related Midwest, the Chicago office of Related Companies, is the preeminent developer of mixed-use properties, affordable housing communities, and luxury condominium and rental homes across Chicago. The company commands a portfolio of residential, mixed-use and master-planned properties, including pioneering projects like The 78 where the company is heading a transformational development on 62 acres in the heart of downtown Chicago to create the city's next great neighborhood. Related Midwest is also one of the largest developers of affordable housing in the Midwest, with more than 10,000 units owned and managed.
The firm's other market-defining projects include ultra-luxury residential tower One Bennett Park, designed by Robert A.M. Stern Architects, with adjacent park by Michael Van Valkenburgh Associates; Fulton Market's 900 Randolph, the first high-rise in Chicago co-built by a Black-owned general contractor; luxury rental towers 500 Lake Shore Drive and OneEleven; Lathrop, an ongoing restoration and redevelopment of the historic Julia C. Lathrop Homes into a mixed-income community; 400 Lake... For full info follow application link.
Related is an Equal Employment Opportunity Employer
