ARCHIVAL SPECIALIST

at City of Chicago in Chicago, Illinois, United States

Job Description

Description:

BID/JOB ANNOUNCEMENT

ARCHIVAL SPECIALIST

CHICAGO PUBLIC LIBRARY

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $63,420

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on 8/9/2024

ESSENTIAL DUTIES

The Vivian G. Harsh Research Collection is seeking an archivist with subject or collections expertise in Black American history to work with multi-format archival collections. The Vivian G. Harsh Research Collection is the largest repository in the Midwest with a special focus or emphasis on Black American history. Its collection strengths include civil rights, education, labor, publishing, and the Black Renaissance, and is part of a newly formed Archives and Special Collections Division at the Chicago Public Library, which also includes the Northside Neighborhood History Collection at Sulzer Regional Library; the Special Collections and Preservations Unit at Harold Washington Library Center; and a systemwide Exhibits unit.

The archivist will provide Chicago Public Library users with a dynamic research experience focused on the rich cultural and historical experiences of Black Americans in Chicago and Illinois. The candidate will show a dedicated commitment to public service that may take the form of performing reference, processing collections, creating finding aids, serving on internal or external committees, and executing outreach that may include but is not limited to: exhibit curation, digitization, social media marketing, and donor relations. Candidate has strong organizational skills and written and verbal communication skills. Ability to work creatively, collegially and effectively as part of a team or independently. Archivist will also perform and make recommendations to Harsh Collection Unit Head and/or the Senior Archival Specialist about acquisitions, environmental and/or preservation issues, digitization projects, and programming and outreach. Demonstrated proficiency with library and archives management systems such as ArchivesSpace and ContentDM. Knowledge of EAD, DACS, MARC and other metadata standards. Some familiarity with digital archiving, digital preservation, and/or born-digital materials. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint and other software. Maintain professional development through participation at local, state or national level. Perform related duties as required.

LOCATION: 9525 S. Halsted Ave Woodson – Harsh

DAYS OFF: Two days off per week

SHIFT: Monday through Friday 9:00 am – 5:00 pm

HOURS: 37.5 hours per week to be scheduled during normal unit hours

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a Master’s degree in Archival Studies OR a Master’s degree from an accredited American Library Association (ALA) Library Science program, History or a directly related field, plus nine semester hours in archival science or archival administration studies.

Disclaimer – “Accredited” means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

Education & Employment Verification- Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected..

Preference will be given to candidates possessing the following:

· Knowledge of archival processing in an academic or public library and/or museum setting

· Experience working in the field of archives or special collections

· Knowledge of EAD, DACS and/or other metadata standards

· Work and/or volunteer experience working with African American Collections/Exhibits in a gallery, archives, and/or library and/or museum setting.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor