DIR OF ADMINISTRATION II

at City of Chicago in Chicago, Illinois, United States

Job Description

Description:

JOB ANNOUNCEMENT

Director of Administration II

Department of Fleet and Facility Management

Facilities Bureau

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $80,628.00/year

Applications for this position will be accepted until 11:59pm CDT on 8/2/2024

The City of Chicago is seeking a Director of Administration II to manage and supervise administrative functions in support of the operations of for the Department of Fleet and Facility Management; and performs related duties as required

ESSENTIAL DUTIES

+ Maintain budget within Bureau to ensure that budgetary goals are met.

+ Responsible for investigating all financial inconsistencies with the SOP.

+ Assigns, monitors, and supervises the workflow of staff.

+ Participates in planning meetings with vendors.

+ Collaborate with Managers to ensure a project is performed and completed within the scope of work and timelines of the contract.

+ Compiles and prepares reports for annual budgeting and/or special projects.

+ Perform searches in the Chicago Budget System, Business Objects, Infor EAM System, 2FM Overtime Management, Vendor Estimate Forms (VEF) & FMPS (Financial Management and Purchasing System).

+ Correspond and manage vendor services, invoicing, and issues with city contracts.

+ Audit and approve invoices for all bureau contracts.

Additional duties may be required for this position

Location: 1869 West Pershing Road

Days: Monday-Friday

Hours: 8:30 a.m. to 4:30 p.m.

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

Graduation from an accredited college or university with a Bachelor’s degree in Business or Public Administration or directly related field, plus four years of budgetary, human resource or office administration experience of which two years are in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training and experience

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor