at Northwestern University in Chicago, Illinois, United States
Job Description
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Job ID50274
LocationChicago, Illinois
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Department: Financial Aid CH
Salary/Grade: NEX/10
**Please include a cover letter for full consideration.
Target start date is mid-August
Job Summary:
Reporting to the Associate Director of Financial Aid, the Student Records Coordinator oversees data processing and entry. This includes assisting with the batch processing of financial aid offers and other communications, including reviewing for accuracy and coordinating timing of release with others in the office. Assists with document linking and imagine organization within office imaging system, ImageNow. Oversees and directs temporary/work-study staff as assigned and provides back-up for administrative assistant as needed. Serves as a triaging point of contact in person, over the phone, and through email.
This is a 20 hour per week position: 4 hours per day, Monday through Friday with a hybrid schedule: Monday to Wednesday in-office and remote Thursday and Friday.
Specific Responsibilities:
Financial Aid Award Processing:
Provide quality assurance for financial aid packages during data entry, ensure proper document workflow while initiating and assisting to resolve any issues.
Assist with auto-package testing for applicable programs.
Communicating Financial Aid Awards:
Data-enter, proof, and release all initial financial aid award notices for schools and programs served by the Chicago Office of Financial Aid.
Ensure all awards are released properly and are received by students.
Other duties as assigned, including, but not limited to: back-up of Administrative Assistant position as needed, including but not limited document linking and image organization and perform or assist with any special projects as needed.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
A high school diploma or equivalent required.
Two years of administrative support or other relevant experience required.
One year of data-entry or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Excellent oral and written communication skills, including strong editing and proofreading ability.
Demonstrated ability to adapt to new technologies.
Strong attention to detail.
Demonstrated organizational and time management skills.
Ability to prioritize tasks and meet deadlines with little supervision.
Collaborative and works well in a cross-function team environment.
Preferred Qualifications: (Education and experience)
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
Prior work experience in a university setting.
Prior work experience with imaging system is preferred.
Prior work experience with Quality Assurance is preferred.
Advanced working knowledge of Excel
Preferred Competencies: (Skills, knowledge, and abilities)
Experience working with federal (Title IV) financial aid policies and procedures
Target hiring range for this position will be between $22.00-$24.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.Work-Life and Wellness:Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.Professional Growth & Development:Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
