Program Coordinator - Onsite - Chicago, IL

at Aya Healthcare, Inc. in ChicagoChicago, Illinois, United States

Job Description

Join Vaya, a subsidiary of Aya Healthcare!
Vaya has an exclusive relationship with a client to provide healthcare staffing management services. The Program Coordinator is dedicated to understanding our exclusive client's culture and business processes to meet staffing needs and exceed expectations. They will represent Vaya at the client site(s), managing the client relationship and working closely with internal staff to provide exceptional service. This person will have a high sense of urgency, exemplary interpersonal skills, and will thrive in a fast-paced, results-oriented environment. This role is onsite in Chicago, IL.
Who we are:
Vaya is a national provider of healthcare workforce solutions that streamlines staffing processes for hospitals and health systems. We work with state hospital associations, healthcare facilities and a national network of staffing agencies to keep clinical and non-clinical departments staffed.
We're a mission-driven group who are passionate advocates for our healthcare partners. When you join the Vaya team, you'll work with the most dedicated team in the industry. What we do makes a difference to healthcare facilities across the nation - but most importantly to the patients and families they serve. Ready to make a difference? Apply today!
Responsibilities:
Provide administrative support to the Program Management team, ensuring a smooth and efficient business process and surpassing vendor partner and client expectations
Cultivate and maintain valuable relationships with clients, vendor partners and internal Aya team members
Must be able to effectively communicate via email, phone and in person, as needed
Meticulously review documentation for accurate details and process documents swiftly
Assist with client / vendor partner / contingent worker inquiries as needed, while maintaining the highest degree of confidentiality
Assist with the review of candidate profiles, ensuring completeness, accuracy, and adherence to submission processes
Coordination of scheduling candidate interviews, managing candidate starts, (1st day instructions) processing candidate offers and support candidate offboarding w/vendor partners
Manage all daily/weekly administrative tasks and duties, to include running reports in a timely manner
Strong ability to work in a fast-paced environment, maintaining a sense of urgency at all times
Understand the program escalation process to ensure streamlined communication amongst all parties
Strive for continuous process and program improvement by working collaboratively with partners, clients and Aya internal parties
General knowledge of Aya tools and software required to perform the Program Coordinator role
Required Qualifications:
Bachelor's Degree
1+ years of relevant experience
Innate problem-solving ability and precision with details
Career oriented mentality with a desire for growth with Aya Healthcare
Experience in a fast-paced office setting providing administrative support and customer service
Exceptional written and verbal communication skills, as well as exemplary interpersonal relations
What We Offer:
Free premium medical, dental, life and vision insurance
Generous 401(k) match
Vaya also offers other benefits to those that are eligibleand where required by applicable law, including reimbursementsand discretionary bonuses
Vaya provides paid sick leave in accordance with all applicable state, federal, and local laws. Vaya's general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling
Celebrations! We hit our goals and reward ourselves.
Company-sponsored virtual events, happy hours and team-building activities are always on the horizon - plus, you get a special treat on your birthday!
UnlimitedDTO- we believe in time off!
Virtual yoga, meditation or boot camp classes offered daily
Compensation: Vaya reasonably anticipates the pay scale for this position to be $26.44 to $31.25 hourly, which equates to $55,000 to $65,000 annually.
The pay scale for this position may vary if applicant possesses experience outside of what Vaya reasonably anticipates for this position. Bonuses are subject to the role and your manager's discretion.
Vaya is an Equal Opportunity Employer (EEO), including Disability / Vets,and welcomes all to apply. Please clickherefor our EEO policy.

Aya Is an Equal Opportunity Employer (EEO), including Disability / Vets, and welcomes all to apply. Please visit https://www.ayahealthcare.com/Content/pdfs/eeo-policy.pdf to view our EEO policy.