Billing Associate

at AMERICAN INSTITUTES FOR RESEARCH in Chicago, Illinois, United States

Job Description

Billing Associate
Job Location

US-Remote | US-VA-Arlington | US-IL-Chicago | US-DC | US-NC-Chapel Hill | US-MD-Rockville | US-WA-Seattle | US-MA-Waltham

Job ID 
13068  

 Job Location  
United States  

Category 
Finance/Accounting
Overview

Work for a first-class institution that is innovative, multi-dimensional, and dynamic by joining AIR as a Billing Associate.
We hire talented and forward-thinking professionals to build our cross-functional teams and support our clients in solving complex problems. Our people-problem-solvers, changemakers, and creative thinkers-are experts in their craft who rise to meet today's challenges.
The Billing Associate will play an integral role in delivering on some of the most meaningful projects in communities across the United States and the world. You'll collaborate with our teams of motivated and passionate visionaries, where your input will be valued and your contributions vital to our success.
We are currently seeking a Billing Associate to join our Program Finance team. This is an excellent position to grow your career in Finance. Over time, the Billing Associate will provide financial and administrative support for basic to moderately complex financial activities in the areas of billing, accounts receivable, project cost transfers and project closeouts. This position reports to the Senior Manager, Billing.
We value the experiences of every member of our institution, from entry level to executive. As part of our collaborative, learning-oriented team, you'll be encouraged to grow in your career, develop additional skills, and progress professionally.
Candidates hired for the position may work remotely within the United States (U.S.) or from one of our U.S. office locations. This does not include U.S. territories.
About AIR:
Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.
AIR's commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone's unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.

Responsibilities

The responsibilities for the position include:
Develop a complete understanding of all billing related contractual terms and conditions for assigned client projects. Monitor for contractual modifications that affect billings and payments. Develop billing schedules for all projects not billed monthly based on actual costs. Document billing details and idiosyncrasies in financial systems as appropriate.
In a timely manner following each month end close or as otherwise assigned, prepare billing packages including all applicable backup, obtain appropriate approvals, and submit the packages to clients.
Monitor cash receipts associated with billings, expedite all that are not paid within contractual payment terms, document activity in financial systems as appropriate.
Research and document explanations for unbilled receivables for assigned projects; keep current on a monthly basis.
Establish project analysis and closeout file upon project inception, maintain throughout the life of the project, finalize upon completion of the project.
Review monthly Deltek CostPoint financial reports and project financial records for inconsistencies to ensure all expenses are allowable and billable and for the accuracy of project and account codes, initiate cost transfers as necessary.
Troubleshoot issues arising during the billing process, which may include client portal access issues, client information corrections, billing adjustments, proper application of cash, etc.
Demonstrates a high level of service delivery; ensures customer satisfaction and prioritizes customer needs.

Qualifications

Education, Knowledge, and Experience:
Bachelor's degree in Finance, Accounting, Business Administration or related degree or commensurate experience.
A minimum of 2 years of relevant work experience, including in a... For full info follow application link.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.