Legal Research Specialist - Remote

at First American Bank in Elk Grove Village, Illinois, United States

Job Description

Legal Research Specialist - Remote
Org Structure : Job Posting Location

Elk Grove Village, IL - 1650 Louis Ave

Category 
Compliance  

Type 
Regular Full-Time
Job Description

First American Bank was founded in Chicago, and over the years has expanded throughout Wisconsin and Florida. As the largest privately held bank in Illinois, we now have over 60 locations and assets of $5+ billion. We are a community bank at heart with international expertise, traditional values, and a forward-looking philosophy. Our employees have the experience and vision to meet the needs of savers, borrowers, and businesses in the 21st century. First American Bank can offer employees a level of visibility, career growth, and stability that is difficult to find in many larger corporations.
This hourly (non-exempt) position is responsible for processing legal directives served on First American Bank, including garnishments, levies, citations to discover assets, subpoenas, IRS summons, court orders, and other miscellaneous legal requests.
DUTIES & RESPONSIBILITES
Receive and process incoming legal directives served on First American Bank.
Search for and identify responsive accounts and prepare documents to be produced in response to legal directives (i.e., bank statements, transactions, records, etc.).
Process necessary account actions as required by legal directives, including placing holds or freezes on accounts, releasing holds, and issuing payments.
Ensure all legal directives are processed in accordance with the regulatory and/or legal requirements and First American Bank's procedures.
Manage resources to accomplish goals and objectives efficiently and effectively. Measure results to inform actions and decisions.
Provide accurate and timely responses to attorneys or agencies seeking information through legal directives.
Communicate, provide updates, and obtain information regarding legal directives from third-party requestors, government agents, other bank personnel, and customers, while maintaining appropriate confidentiality.
Prepare correspondence and prepare court filings, as required.
Organize and maintain files related to processing of legal directives, including information regarding delivery, response, and all actions taken.
Remain current on and adhere to all regulatory requirements and training.
Participate in special department projects.
Monitor and ensure adherence to Bank policies and procedures.
Conduct and complete additional assignments/projects as designated by management.
QUALIFICATIONS
High school diploma or equivalent required. Associate degree, Paralegal Certificate, or equivalent related experience preferred.
Experience in professional setting back office or operations role requiring accurate interpretation of documents/requests while adhering to regulatory standards and internal policies is required.
Banking or related experience in processing legal directives preferred.
Possess superior organizational skills, proven multitasking ability, and analytical skills with high attention to detail and accuracy.
Strong verbal and written communication skills, professional presentation, and a proactive customer service approach are required.
Must be professional, comfortable speaking with external and internal contacts with a demonstrated ability to tailor the message appropriately to the audience and situation effectively.
Demonstrated ability to convey thoughts and ideas effectively and succinctly via written formats, including emails, letters, and electronic platforms. Maintain professional standards relating to spelling and grammar.
Maintain credibility through professional demeanor, appearance, and presence by modeling standards appropriate to our environment and industry.
Maintain good working relationships with internal partners by exhibiting exemplary interpersonal skills, adopting a constructive, solutions-focused approach.
Use sound professional judgment to balance the interests of the organization and internal customer, understanding and using available resources to mitigate risks.
Proficiency with Microsoft 365 products and applications, including the ability to effectively prepare or review documents, procedures, and reports.
Demonstrated ability to learn new systems and applications, as well as the ability to understand, adapt and adjust responsibilities/workflows as a result of system upgrades.
This position requires periodic travel to attend in person meetings and satisfy office obligations/responsibilities.
May have to travel within the US to represent Bank as Records Custodian.
Typical schedule is Monday through Friday 8:00 a.m. to 5:00 p.m. CST. Additional hours may be required depending upon business need.May occasionally be required to work on Saturday.
Punctuality is required to maintain First American Bank's customer service standards.

First American Bank is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).