Administrative Assistant, Marketing

at The J.M. Smucker Company in ChicagoChicago, Illinois, United States

Job Description

Your Opportunity as the Administrative Assistant, Marketing
Provide a meaningful impact to our organization through supporting key leaders and their respective departments in a variety of projects and initiatives. Leverage your superior organizational skills to coordinate onsite meetings and events, book travel arrangements, and maintain a well-equipped office space in our Chicago office.

Location: Chicago, IL

Work Arrangements: Hybrid, 30-50% in office expectation (3 days per week in office)

In this role you will:

Become our office management guru: coordinate onsite meetings, manage office supply inventory, monitor mail and deliveries, book conference rooms, order catering for events, and maintain relationship with building maintenance to ensure timely resolution of office upkeep activities.

Organize personnel information (birthdays, work anniversaries) and ensure positive onboarding experience for newly hired employees including support in ordering equipment, setting up credentials, and scheduling welcome events.

Manage marketing leader's calendars, travel, expense reports, and provide phone and e-mail support as needed.

Create and assemble presentation decks, agendas, and training materials.

Issue department-wide communications including updates on training calendars, travel changes and confirmations.

Maintain electronic files in department's SharePoint site and stay up-to-date on record management requirements and communicate retention schedules to ensure proper file storage and organization.

Run monthly budget reports, input data, and keep teams updated on changes and reporting.

Support the review of marketing licenses including legal submissions, product shipment details, and deal approvals.

The Right Place for You
We are bold, kind, strive to do the right thing, we play to win, and we believe in a strong community that thrives together. Our culture is rooted in our Basic Beliefs, and we believe in supporting every employee by meeting their physical, emotional, and financial needs.

What we are looking for:

Minimum Requirements:

3+ years of administrative or office management experience supporting large teams and/or leadership teams.

Intermediate to advanced knowledge/experience with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, Teams)

Strong organizational skills with ability to manage multiple priorities concurrently.

Exceptional communication skills (written & verbal via face-to-face, Teams, in-person meetings, e-mail, minutes, letters, etc.)

Experience handling confidential information with appropriate discretion.

Additional skills and experience that we think would make someone successful in this role:

Experience in expense tracking and building excel reports.

Experience with creating and editing presentations in PowerPoint.

Project management skills

Learn more about working at Smucker:

Our Total Rewards Benefits Program

Our Thriving Together Philosophy Supporting All Impacted by Our Business

Our Continued Progress on Inclusion, Diversity and Equity

Follow us on LinkedIn

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The J. M. Smucker Company (the “Company”) is an Equal Opportunity Employer.  No person will be discriminated against in hiring or in any other aspect of their employment on the basis of race, color, religion, sex (including pregnancy), age, national origin, ancestry, citizenship status, sexual orientation, gender identity or expression, transgender status, marital status, familial status, disability, genetic information, protected veteran/military status, or any other characteristic protected by applicable federal, state or local law.