Office Manager

at Woolpert, Inc. in Fairview Heights, Illinois, United States

Job Description

Office Manager
ID

2024-1597

 Job Locations  
US-IL-Fairview Heights  

Category 
Administration  

Remote 
No  

Position Type 
Full-time Regular
Overview

Woolpert, Inc. is a cutting-edge national architecture, engineering and geospatial (AEG) firm that delivers value to clients by blending site and architectural design excellence with innovative technology and geospatial applications. Woolpert is certified as an Employer of Choice by Great Place To Work. We believe great companies are built from exceptional people and amazing clients. Because of our growth, we are seeking an experienced Office Manager I in the Fairview Heights, IL area.
Job Summary: The Office Manager manages administrative staff and is responsible to insure supports and maintains office services by organizing office operations and procedures.

Responsibilities

Office Management: Manage assigned administrative staff to effectively support an office or multiple offices as required. Coordinate daily administrative support services: facilities, security, mail distribution, record management, and other office administrative support services. Design and maintain filing systems. Monitor clerical functions. Retain, protect, retrieve, transfer, and dispose of records. Maintain records and databases as requested. Review current processes and recommend procedural or policy changes to improve operations. Oversee daily facilities maintenance and custodial operations. Work with Facilities Manager on any office renovations/moves handling all onsite needs and assigned tasks. Coordinate office events, including employee appreciation events, local charity events and corporate sponsored events.
Firmwide Support: Provide high level administrative support to senior level staff, including meeting arrangements, travel arrangements, assist in assembling meeting documents and reports and other types of support as needed. Work with other office management/leaders to provide a positive and supportive work environment for all staff. Acts as liaison between local employees and the Group Manager, Business Administration (GMBA). Acts as company representative for newly hired employees within office and participates in New Hire Orientation with GMBA as appropriate. Actively involved in support for firm-wide program(s).

Qualifications

* Must have ten (10) years of related professional work experience.
* Overtime and weekend work required as needed.
* Must possess expert Microsoft Office suite skills.
* Must have excellent time management skills.
* Must have excellent communication skills.
* Strong attention to detail.
Preferred Qualifications:
* AA/AS and/or BA/BS degree in related field of study.
Travel:
* Must be able to travel up to 10% of the time.
Resulting Physical Qualifications:
* Must be able to sit for extended periods of time.
* Must be able to operate and manipulate standard office equipment.
* Must be able to frequently reach, bend, climb and/or balance.
* Must be able to frequently lift and/or move 10 pounds and occasionally lift and/or move up to 40 pounds.
Presenting Opportunities and Challenges at Every Turn...
As a firm that recognizes the importance of developing top talent from within, our employees have access to a wide range of training and coaching programs and are rewarded for their achievements through our excellent benefits package and competitive salaries.

Our vision: http://woolpert.com/about-us/

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at... For full info follow application link.

Woolpert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.