Program Analyst (35289)

at Northern Illinois University in DeKalb, Illinois, United States

Job Description

Position Information

Working Position Title
 Program Analyst (35289)
Classification
 Coordinator
Position Number
 00035289
Open Date
 05/22/2024
Close Date
Priority Review Date
 06/19/2024
Employee Class
 Staff
Full-Time/Part Time
 Full-Time
FTE
 1.00
Position Status
 Regular
FLSA
 Exempt
Job code
 1240SPS03
Union Representation
 Non-Union
Union Code 
 N/A
Unit/Department
 Ethics and Compliance
College/Unit
 Ethics and Compliance
Division
 Univ Administrative Services
Location
 HS
Link to Department Website or Custom Search Page
 https://www.niu.edu/ethics-compliance/
Position Summary, Requirements, and Qualifications

Overview
The Program Analyst is an important member in the Ethics and Compliance Office providing support for various functions and units.
Position Summary
The Program Analyst will be responsible for providing support to internal case management, record retention and policy library. Reporting to the Ethics and Compliance Officer, the Program Analyst manages electronic workflow of reports and complaints received by the Ethics and Compliance Office, responsible for the storage and disposition of case files, assists university departments and divisions on record retention, and manages the policy library in coordination with the university's Web Team. The Program Analyst must have strong organizational, time management, and interpersonal skills.
Essential Duties and Responsibilities
Internal Case Management - 50%
Manages the internal case management system related to reports and complaints received by the Ethics and Compliance Office, to include sexual misconduct, discrimination, harassment, unethical conduct, and retaliation.
Gathers documents responsive to internal and external requests and inquiries.
Serves as an initial contact and provides intake to individuals that present concerns to the office.
Provides private consultation to individuals about courses of redress.

Policy Library - 30%
Communicates with policy owners regarding the revision of existing policies.
Provides guidance to policy owners on the distinctions between policies, procedures, and guidance.
Coordinates with the university's web team to post policies and corresponding comments to the Policy Library.
Updates the internal database.

Record Retention - 10%
Provides technical support to employees on policies and procedures related to record management and retention.
Implements a comprehensive communication plan and training program to educate employees regarding records creation, retention, and storage.
Acts as point-of-contact for issues and questions regarding record management and retention.
Updates the university's record retention website and internal database.

Other Related Duties and Projects - 10%
Perform other related work and special projects as assigned.
Minimum Required Qualifications (Civil Service)
N/A
Knowledge, Skills, and Abilities (KSAs) (Civil Service)
N/A
Specialty Factors (Civil Service)
N/A
Preferred Qualifications (Civil Service)
N/A
Minimum Required Qualifications (SPS)
Bachelor's degree.
Minimum of two years experience in an office setting working independently.
Experience working with sensitive and confidential information.
Experience with advanced Microsoft applications and electronic databases.
Additional Requirements (SPS)
Excellent oral and written communication skills, and an ability to communicate with individuals at all levels of an organization.
Ability to work independently or in teams to manage projects and meet timelines.
Strong attention to detail.
Preferred Qualifications (SPS)
Experience in higher education setting.
Physical demands/requirements
General office requirements
Long periods of time seated
Appointment and Compensation Details

Anticipated Appointment Start Date
 07/01/224
Anticipated Appointment End Date
Percent of Staff Year
 1.00
Standard Hours Per Week
 37.50
Working Hours
 M-F 8:00-4:30
Salary
 $35,000.16/annually
Hourly or Semi-monthly Pay Rate/Range
 $1,458.34/semi-monthly
Earn Type
 Salary
Application Procedure

Application Procedure
For full consideration, please visithttps://employment.niu.edu/postings/77912
and submit the following materials by June 19, 2024.

Required Documents
Cover Letter
Resume/CV

Applications received after June 19, 2024. will be considered as... For full info follow application link.

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.