Contract Coordinator II

at Spectraforce Technologies Inc. in WaukeganNorth Chicago, Illinois, United States

Job Description

Job Title: Contract Coordinator II (100% onsite)
Duration: 6 Months (Possibility of extension)
Location: Lake County, IL (60064)

Qualifications & Requirements / Skillset:
Handling influx of contracts and data due to client's acquisition of ImmunoGen.
Extracting metadata and assisting with purchase orders.
Utilizing template assignment notices, sending them to vendors.
Meticulous attention to detail is essential.
Proficiency in navigating diverse systems.
Seeking an individual with strong organizational skills.
Experience with Salesforce is advantageous.
Familiarity with Concur and SAP systems is beneficial.
Exceptional written and verbal communication abilities are required.
Previous paralegal experience and knowledge are advantageous.
What are the top 3-5 skills, experience or education required for this position:

1. Organized, detail-oriented; proactive, able to ask questions as needed
2. Strong Communication Skills; providing updates across functions; written and verbally
3. Contractual or Paralegal experience highly preferred

Purpose:
The Contract Coordinator in R&D Procurement will be responsible for timely and appropriate integration of agreements including creating assignment notices for the various agreement types including Clinical Study Agreements, Confidential Disclosure Agreements, Master Agreements, Investigator Initiated Agreements, Service Agreements ect.... In partnership with R&D Contract Operations, Legal and Business Stakeholders execute various activities to support companies' integration of contracts from company acquisitions. This includes creating records in the contract lifecycle system, assigning historical agreements, requesting relevant shopping carts/Purchase Orders and communicating with relevant stakeholders as necessary for efficient completion of the project.

Responsibilities:

* Accountable for the timely preparation and execution of assignment notices for R&D Procurement activity.
* Manage and communicate priorities with stakeholders and the management team relating to the integration project status.
* Manage the shopping cart/ purchase order request process.
* Assist in the mapping of cut over purchase orders from legacy systems.
* Maintain data accuracy by entering relevant data and documents in the contract lifecycle system.
* Maintain appropriate tracking of contracts and their assignment status by relevant country timelines.
* Support contract negotiation of agreements and amendments as needed for Clinical Study Agreements, Confidential Disclosure Agreements, Master Agreements, Investigator Initiated Agreements, Service Agreements, and any other procurement agreements.
Qualifications:

List required and preferred qualifications (up to 10). Include education, skills and experience.

*Bachelor's degree or equivalent work experience; a Health Care, business legal or scientific discipline preferred.
*At least 3 years of Clinical Research, business and/or contract/budget management experience. Ability to learn multiple concepts related to legal, compliance and regulatory matters in Clinical Research Experience in cross-functional interactions and working within a global environment is an advantage.
*Proven negotiation, critical thinking, tact, and diplomacy skills.
*Good planning and organizational skills and the ability to work effectively in a dynamic environment with competing priorities.
*Sense of urgency and strong goal orientation.
*Strong written and verbal communication including written and verbal fluency in English and local language (if not English).
*Proactive and positive team player. Able to maintain high performance during times of ambiguity and change in the work environment.
*Experience in line or matrix management is desirable.

Key Stakeholders:
R&D Stakeholders, Legal, Procurement, Finance, and Compliance.

SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.