at Northwestern University in Chicago, Illinois, United States
Job Description
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Job ID49394
LocationChicago, Illinois
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Department: MED-Infectious Disease
Salary/Grade: NEX/11
Job Summary:
The Assistant Research & Finance Administrator position supports the financial and research administration operations in the Division of Infectious Diseases. This role will be primarily responsible for payroll data entry and reconciliation, financial reporting for sponsored & non-sponsored accounts, payment processes and other financial transactions.
Completes clerical and administrative tasks in support of unit's sponsored programs and research mission.This may include coordinating pre-award &/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis.
Please Note: Supervisor provides objectives, deadlines & specific instructions only for new, difficult, &/or unusual work.Work is reviewed upon completion & only occasionally to verify technical accuracy & compliance with practice, policy, & procedures.EE informs supervisor of on-going progress &/or potentially controversial matters.
EE uses an advanced knowledge of skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
*As time and budget allows:
*New-"Brown Bag"-Interested in becoming an RA?
*Need more "How To:" sessions such as:
oFill out internal & external paperwork
oCreate & review budget
oReview sponsor guidelines
oRead a solicitation
*Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740)
Specific Responsibilities:
Complexity
*Typically assists with research projects such as:
oSingle Principal Investigator (PI) basic proposals, grants &/or contracts
oComponents of multi-PI or multi-unit proposals, grants &/or contracts
oNIH RO1-approximately $250K/yr. over 5 yrs.
oNIH R21-approximately $150K/yr. over 2 yrs.
oFoundation grants
oNSF grants
Pre-Award
*Completes pre-award administration of grant &/or contract activities.
*Prepares proposals.
*Obtains approvals.
*Develops straightforward budgets using spreadsheets.
*Updates bio sketches.
*Formats & uploads files to electronic platforms.
*Collects &/or distributes information both internally &/or externally to/from faculty, staff, students, etc.
*Tracks proposal due dates and follows up/coordinates proposal routing as needed.
Post-Award
*Completes routine post-award administration of grant &/or contract activities.
*Processes purchase orders & cost transfers.
*Reconciles budget statements.
*Tracks expenses via spreadsheets.
*Monitors project balances and end dates.
*Coordinates core resource account set-up and maintenance.
*Provides data needed for the preparation of interim and final financial and technical progress reports.
*Processes account close-out activities.
Financial
*Completes day-to-day financial transactional activities for grants &/or contracts (obtaining approvals as necessary).
*Completes day-to-day financial transactional activities for department (obtaining approvals as necessary).
*Updates spreadsheets.
*Processes travel reimbursements.
*Assigns P-card expenses.
*Transfers expenses.
*Purchases lab &/or office equipment &/or supplies, etc.
*Monitors sponsored and non-sponsored budgets.
*Ensures timely payment of invoices.
*Reconciles accounts.
*Provides financial data, analysis &/or reports for inclusion within grant, contract &/or department budget.
Human Resources
*Processes paperwork associated with hiring & termination of employees.
Compliance
*Tracks, update, process, and submit required forms &/or reports related to compliance.
*Learns about compliance related issues & activities.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
*Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
*Organization, time management, detail oriented
Preferred Competencies: (Skills, knowledge, and abilities)
*Action oriented - Willing or likely to take practical action to deal with a problem or situation.
*Coachability - Receptive to feedback, willing to learn, embracing continuous... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
