at RWE Renewables America, LLC in Chicago, Illinois, United States
Job Description
RWE Supply & Trading Americas, LLC
To start as soon as possible, full time, permanent
Your future plans
RWE Supply & Trading America's, LLC (RWESTA) is a dynamic energy trading company based in Chicago and a wholly owned subsidiary of RWE Supply & Trading GmbH based in Essen, Germany. RWESTA employs 2,000 employees around the world from over 70 countries.We are excited to offer an opportunity for a dedicated Executive Assistant to join our Chicago office.
The Executive Assistant will provide executive level support to 3-5 Executives within the Senior Leadership Team. The primary responsibilities of this role are to maintain schedules, coordinate with internal and external stakeholders, provide logistical and travel support, provide high level administrative support, and work on complex related projects. The position is based in Chicago with a requirement to be in the office 3-4 days per week.
Responsibilities:
Act independently to organize and support meetings, conferences, and events
Manage and maintain Executives' calendars, create meeting invites & agendas, reserve meeting rooms
Attend meetings as required and prepare meeting minutes, notes & action logs, and distribute in a timely manner
Provide high level administrative support including document assimilation, preparation, and quality assurance
Act as liaison between department Executives and internal & external contacts
Maintain and develop organisational charts
Act as point of contact for administration issues and escalate as appropriate
Liaise with other RWE Executive Assistants and provide support & coverage when needed
Plan and book business travel including preparation of all necessary forms and documents
Prepare expense reports
Process and compose management correspondence
Monitor & maintain Executive email Inbox; forward, escalate and respond as necessary
Provide support in budget controlling process including SAP transactions, budget control orders, invoices, payments, etc.
Assist with time o requests and approvals
Provide project management as needed
Other duties as assigned
Your powerful skills
5 to 7 years of high level executive support
Meticulous attention to detail and ability to manage problems & escalate when needed
Extremely well-organized and ability to multi-task
Strong analytical, numerical and interpersonal skills
Passionate about making RWE an even greater place to work
Excellent written and verbal communication skills.
Advanced knowledge of Microsoft Oce products including Word, Excel, PowerPoint, Outlook, and SharePoint.
Ability to quickly learn new technology programs
Build effective relationships & work in a team environment
Advantageous, not a must
Experience working in an international environment
Previous experience with SAP or other enterprise level accounting and procurement software
Our offer
Join an international leading energy trading house which is in a huge period of growth.
In addition, you'll enjoy a competitive salary and benefits package including:
Medical, Dental, Vision, 401k match, Commuter reimbursement
Open & diverse company culture
Collaboration with offices around the globe and potential for international travel
Flexible work schedule (in office 3-4x per week) to allow for great Work/Life Balance
rwe.com/career
Apply now with just a few clicks: ad code 87507
Any questions? Patrycja Bartela, Patrycja.Bartela@rwe.com (Recruiting)
We look forward to meeting you!
We value diversity and therefore welcome all applications, irrespective of gender, disability, nationality, ethnic and social background, religion and beliefs, age or sexual orientation and identity. #inclusionmatters
Of course, you can find us on LinkedIn, Twitter and Xing, too.
