Professional Services

at Northern Illinois University in DeKalb, Illinois, United States

Job Description

Posting Details

Classification Title
 Professional Services
Position Number
 00013427
Posting Date
 07/24/2024
Closing Date
 08/07/2024
Position Title
 Professional Services
Employee Class
 Extra Help
Full Time/ Part Time
 Part-Time
FTE
 0.67
Department
 Integrated Media Technologies
College/Unit
 Integrated Media Technologies
Division
 Div Information Technology
Location
 LH 101
Link to Department Homepage

Position Summary
The position requires experience with computers and the ability to quickly navigate within an Imaging software system (knowledge of the software is not necessary, but the ability to learn new software is important). This position prepares documents for scanning and scans in accordance with end-user specifications, removing extraneous material, and repairing documents as necessary. This position completes projects according to work plans to meet timelines, reports progress in a timely manner, and maintains personal production records. Responsibilities include document pickup, document prepping, scanning and indexing of documents and other office duties as assigned.

Prepares documents for scanning removing extraneous material and repairing documents as necessary
Assembles documents accurately, collating material, and checking for completeness and copy quality
Scans documents by utilizing various types of hard copy paper scanners
Prepares documents for scanning and scans documents to create electronic images in accordance with established procedures
Performs image enhancement of documents to ensure documents are legible in the electronic database
Checks accuracy of data scanned against source documents for errors or misread documents
Performs validation of documents in the image repository to ensure quality and eliminate errors
Indexes and validates documents into a central location for future retrieval
Searches data base records for proper student and account information to ensure correct indexing
Verifies input against a source record to ensure accuracy, accessibility, and usability of information entered during the indexing process
Performs clerical activities associated with the duties such as sorting, filing, carton labeling and document retrieval for basic information requests
Returns and/or pickups scanning documents from offices as necessary
Logs job production activities
Logs time information for all activities to assist with billing
Completes assignments according to work plans to meet project timelines
Education/Experience
High school diploma or GED equivalent
Preferred Qualification
Knowledge, Skills and Abilities
Strong typing and data entry skills
Ability to learn and navigate new software
Ability to work independently as well as communicate effectively with a team of staff members
Attention to details and organizational skills

Physical Demands
Ability to lift and move containers up to 60 lbs
Ability to sit for extended periods of time while performing repetitive duties

Anticipated Start Date
 8/12/2024
Standard Hours Per Week
 25
Working Hours
 varies by department need, not more than 25 hours a week
Hourly Rate
 $16.00
Earn Type
 Hourly
Is Background Check Required
 Yes

Application Procedure
Quick Link to Applicant
 https://employment.niu.edu/postings/79022
EEO Statement
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services Building Room 230
TitleIXCoordinator@niu.edu
815-753-5560
Visa policy
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
ADA... For full info follow application link.

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.