PROJECT COORDINATOR

at City of Chicago in Chicago, Illinois, United States

Job Description

Description:

BID/JOB ANNOUNCEMENT

PROJECT COORDINATOR

DEPARTMENT OF TRANSPORTATION

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $71,004; Grade B-14

Applications for this position will be accepted until 11:59pm CDT on Monday, August 5, 2024.

This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

This position assists the program management of CDOT’s Federal/State/Local funded projects.

ESSENTIAL DUTIES

· Assists the program management of CDOT’s Federal/state/local funded projects.

· Tracks relevant project information and ensures compliance with FHWA and IDOT requirements including State obligations and federal authorization timelines, invoice workflow and tracks various lists and project close-out requirements

· Coordinates and works with other city departments and external agencies on projects

· Serves a project or program supervisor, overseeing staff and work operations to ensure established goals and objectives are met

· Develops and implements operating policies and procedures to ensure the effectiveness of program operations

· Plans work schedules and priorities for project activities

· Participates in preparing project or program operating budgets and monitors budget expenditures

· Designs, implements, and monitors procedures utilized in program evaluation

· Audits and approves contractor and consultant vouchers for payment

· Acts as a liaison with City departments, public and private agencies, and business organizations to secure commitments in providing services to program participants

· Sharing program information and obtaining additional funding support

· Monitors and provides direction to consultants engaged in administering program activities

· Prepares narrative and statistical program status reports

· Attends community, civic and business organization meetings to promote department programs or citywide initiatives

Additional duties may be required for this position

Location : 2 North LaSalle Street, Ste 1100

Hours: 8:30 am – 4:30 pm, Monday – Friday.

THIS POSITION IS CAREER SERVICE.

Qualifications:

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a Bachelor’s degree in Public or Business Administration, Social Sciences, Planning or a related field, supplemented by three years of experience in program administration, or an equivalent combination of training and experience is required.

Disclaimer – “Accredited” means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

NOTE: You must provide your transcripts or diploma at time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise as part of the interview. A skills exercise may also be administered as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

· Previous experience using Microsoft Office Software

· Previous experience working with federal projects in construction engineering

· Previous work experience in using oracle

· Previous experience in construction management

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor