Senior Manager, Special Events

at Hilton in Springfield, Illinois, United States

Job Description

\\\The location for this position is virtual/remote\\\

As a Senior Manager, Special Events, reporting to the Senior Director, Special Events, you will focus on developing the strategy and leading the project management and planning for internal Hilton conferences\. You will work with Executive partners and business collaborators to understand conference objectives, requirements, fund allocation, and timelines to plan the scope of the conference and build the event strategy\. You will lead all conference elements, including defining the conference objectives and narrative, and cross\-collaborating with others to ensure all workstreams are defined and implemented\. The Senior Manager will also suggest initiatives to reach the goals of the event for the business owners’ approval, and if approved will lead the planning and activation of those initiatives\! The types of events include Brand, Owner, Commercial, and Leadership Conferences\. These events include large conferences of up to 10,000 people, Vendor Showcases/Trade Shows with multiple General Sessions, learning tracks, breakout sessions, off\-site events, and meal functions\.

HOW WE WILL SUPPORT YOU

Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to programs and benefits such as:

+ Go Hilton travel program: 100 nights of discounted travel with room rates as low as $40/night
+ Hilton Shares: Our employee stock purchase program \(ESPP\) \- you can purchase Hilton shares at a 15 percent discount
+ Paid parental leave for eligible Team Members, including partners and adoptive parents
+ Mental health resources including free counseling through our Employee Assistance Program
+ Paid Time Off \(PTO\)
+ Learn more about the rest of our benefits \(https://jobs\.hilton\.com/us/en/benefits\)

At Hilton, we believe every Team Member is a leader\. We are committed to offering leadership development opportunities and programs through every step of a Team Member’s career journey and at every level, both in our hotels and across corporate\.

\\Available benefits may vary depending upon terms and conditions of employment and are subject to the terms and conditions of the plans\.

HOW YOU WILL MAKE AN IMPACT

Your role is important and below are some of the fundamental job duties that make your work unique\.

What your day\-to\-day will be like:

+ Develop the conference project plan and lead calls with Special Events Managers and other core team members to ensure conference tasks are documented and completed
+ Develop agendas, and presentation decks via PowerPoint, and lead meetings with executives
+ Lead management and tracking of tasks using established project management software \(Monday\.com\)
+ Prioritize and delegate work to vendors and project team members, while ensuring the allocation of resources

How you will collaborate with others:

+ Lead all event logistics with planning team, including scheduling the dates, housing \(room blocks\), breakouts, booths/tradeshows, shipping/receiving, staffing, supplies, transportation, sponsorships, Audio Visual, amenities, VIP/Executive logistics, speakers, event technology and others as assigned
+ Lead RFP and RFQ processes with agencies, vendors, event venues, and hotels
+ Lead the sourcing and contracting of hotel, convention center, DMC, agency partner, transportation, entertainment, speakers, booth vendors, and any other vendor partners
+ Work with Hilton Supply Management and Hilton legal teams to implement sourcing and contracting
+ Connect with the conference team and finance lead to manage the event funding, contracts, report expenditures, pay invoices, and reconcile event billing

What deliverables you will take ownership of:

+ Lead events from conception to execution\. This includes participating in the tactical planning process for meetings and events
+ Align with Hilton Travel and Entertainment \(T&E\) policy \(or Strategic Meetings Management Programs SMMP policy\) for event compliance, including legal, branding, procurement, and financial
+ Formulate and distribute regular reports to update partners on all event elements, such as attendee registrations, work completed, work in progress, and upcoming timelines

WHY YOU’LL BE A GREAT FIT

You have these minimum qualifications:

+ Seven \(7\) years of project management experience specifically in strategy, leading, planning and executing large\-scale events and conferences \(not including hotel event manager experience\)
+ Experience in directly managing/leading team members or partners
+ Strong PowerPoint presentation development and Excel
+ Travel \- up to 50%
+ Can lift and move heavy boxes during tradeshows and events and stand for long periods of time

It would be useful if you have:

+ BA/BS Bachelor’s Degree
+ Experience presenting to senior\-level executives
+ Previous experience with budgeting and leading workstreams for large\-scale events and conferences
+ Previous experience working for an events production agency
+ Project Management tools \(e\.g\. Monday\.com \)

WHAT IT IS LIKE WORKING FOR HILTON

Hilton, the \#1 World’s Best Workplace, is a leading global hospitality company with a diverse portfolio of world\-class brands \(https://jobs\.hilton\.com/us/en/brands\) \. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more\-than 100\-year history\. Hilton is proud to have an award\-winning workplace culture and we are consistently named among one of the World’s Best Workplaces\. Check out the Hilton Careers blog \(https://jobs\.hilton\.com/us/en/blog\) and Instagram \(https://www\.instagram\.com/hiltoncareers/\) to learn more about what it’s like to be on Team Hilton\!

It is the policy of Hilton to employ qualified persons without regard to color, race, creed, religion, national origin, ancestry, citizenship status, age, sex or gender \(including pregnancy, childbirth and related medication conditions\), gender identity or gender expression, sexual orientation, marital status, military service, status as a protected veteran, disability, protected medical condition as defined by applicable law, genetic information, or any other protected group status as defined by and subject to applicable federal, state and local laws\.

We provide reasonable accommodations to qualified persons with disabilities to perform the essential functions of the position and provide other benefits and privileges of employment in accordance with applicable law\. Please contact us \(https://cdn\.phenompeople\.com/CareerConnectResources/prod/HILTGLOBAL/documents/Applicant\Accommodation\and\Accessibility\Assistance\-English\-20230515\-1684253430519\.pdf\) if you require an accommodation during the application process\.

Hilton offers its eligible team members a comprehensive benefits package including medical and prescription drug coverage, dental coverage, vision coverage, life insurance, short\-and long\-term disability insurance, access to our employee stock purchase plan \(ESPP\) where you can purchase Hilton shares at a 15 percent discount, a 401\(k\) savings plan, 20 days of paid time off accruing over your first year of employment and increasing up to 25 days after completing one year of full employment, up to 12 weeks of paid leave for birth parents and 4 weeks for non\-birth parents, 10 paid holidays and 2 floating holidays throughout the year, up to 5 bereavement days, flexible spending accounts, a health savings account, an employee assistance program, access to a care coordination program \(“Wellthy”\), a legal services program, an educational assistance program, adoption assistance, a backup childcare program, pre\-tax commuter benefit and our travel discount\. The annual salar