Assistant, HR Technology & Compliance

at Publicis Groupe in Chicago, Illinois, United States

Job Description

Company Description

Present in over 100 countries and employing nearly 80,000 professionals, Publicis Groupe is the third largest communications group in the world. Publicis Groupe is listed on the Euronext Paris [FR0000130577] and is part of the CAC 40 index. Active across the entire value chain, Publicis Groupe offers its major clients a transversal, unified and fluid model allowing them access to all the Groupe’s tools and expertise around the world through the mantra “The Power of One.”

Job Description

The Assistant, HR Technology & Compliance serves as an administrative partner to Talent teams within the business and is responsible for supporting compliance practices and efficiencies for our hiring processes. You will report into the Vice President, HR Technology & Compliance.

The Assistant, HR Technology & Compliance is detailed, and is interested in learning more about US (both national and local) laws associated with background checks and I9s, and general HR Employment law. The assistant has familiarity with Excel reporting and ability to quickly compare multiple reports from varied systems. This role is ideal for a process-oriented individual that is able to manage a high volume of requests and projects without sacrificing quality.

The ideal candidate will understand the development and implementation of various human resources policies, processes & software which drive our business to ensure a compliant workforce.

Responsibilities

+ Supporting the onboarding of new hires within a center of excellence tasked as the single point of origination to initiate and support HR with the initiation of background checks through our company vendor

+ Supporting the onboarding process by initiating section 1 of the Form I-9 for new hires through our company vendor

+ Triaging and learning to answer topical compliance questions on background check and I9 processes, troubleshooting the vendor system, and supporting the larger compliance team by answering general questions directed to our departmental mailbox

+ Supporting the rollout of new initiatives to streamline HR practices including digitization of personnel files, serving as a triage point for HR business partners

+ Supporting the development of various efficiencies

+ Researching terms and conditions outlined in client Master Service Agreements, and working with the Manager of HR Compliance to track and meet discovered contractual obligations

Qualifications

+ 0-3 years’ experience in HR Administrative practices

+ Competent working with Microsoft Excel and other similar software reporting

+ Demonstrated organization and prioritization skills

+ Excellent written and oral communication skills that convey clear and concise information with a high level of confidentiality for an HR audience

Additional Information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Compensation Range: $35,000-52,000. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time.

The Company anticipates the application deadline for this job posting will be 09/10/2024.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact hrcompliance_usms@publicis.com .

All your information will be kept confidential according to EEO guidelines.

Veterans Encouraged to Apply

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