at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Human Resource Associate - MSHC - Administration
Human Resource Associate - MSHC - Administration
Hiring Department: Mile Square Health Center-Administration
Location: Chicago, IL USA
Requisition ID: 1026400
Posting Close Date: 8/7/2024
About UI Health
The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.
Position Summary
The Human Resources Business Partner (HRBP) assists with Human Resources functions at Mile Square Health Center (MSHC). The HRBP works within MSHC to assist in the planning, implementing and evaluation of human resources strategies throughout the enterprise. The HRBP assists in areas such as recruitment, credentialing, administration, transactional support and process improvements. The HRBP assists with the collection and analysis of human resources data and the development of procedural solutions for statistical and information purposes to ensure effective results and outcomes. This position serves as a consultant to management on Human Resource related issues by assessing and anticipating Human Resources needs. The HRBP formulates partnerships across the HR function to deliver value added services to management and employees that reflect the business objectives of Mile Square. The HRBP maintains an effective level of business literacy about the Departments' financial position, staffing models and its culture. The HRBP acts a point of contact for all MSHC employees as it relates to Human Resources inquiries.
Duties & Responsibilities
Assist in the planning and execution of all recruitment activities, for Academic Professional, Civil Service, temporary staff, etc. at MSHC, including: job creation, requesting hiring approval, reviewing, tracking and delegating approved RAHAs, posting vacancies, sourcing applicants, monitoring application tracking system use, applicant review, conducting interviews, coordinating/participating in search committees, search status reporting, scheduling committee meetings and interviews, salary determinations based on union contracts/market equity, communicating with applicants, conducting reference checks, extending and negotiating job offers, onboarding, vacancy postings, scheduling orientation classes, and initiating access to UI Health/MSHC Systems.
Collaborates with outside advertisement agencies for external job postings and advertisements. Assist in coordinating recruitment activities: Open Houses, recruitment fairs, advertisings, recruitment materials, etc.
Prepare, create, transmit, file and secure documents while maintaining confidentiality and HIPAA regulations (applicant files, employee files, benefit files, and audit files). Assists in maintenance of human resources file-room and performs audits to ensure personnel files are updated.
Process new hire, transactional changes, separation changes in the various HR databases and systems ensuring data is being accurately captured.
Process access requests for new and current employees. Work with UI Health HR, IS and departments to terminate access for separating employees.
Act as a backup in payroll administration, including administration of timekeeping system and manual pay records, payroll reports and processing various pay adjustments.
Support credentialing process of employees; liaison between employees, college departments, and the Medical Staff Office.
Run various headcount reports, analyze trends in data, and provide feedback on analyzed data. Assist with process improvement and development to streamline the Human Resources department and ensure efficiency in services provided.
Conduct "HR Rounding" throughout departments to discuss... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
