Technical Documentation Coordinator

at Fermilab in Batavia, Illinois, United States

Job Description

We Are:
Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

We are strategic risk takers, innovators, and collaborators. We are engineers, scientists, technicians, administrative professionals. We are over 2,000 employees advancing knowledge for the benefit of humankind. Fermilab has been at the forefront of particle physics for more than 40 years. We build world-leading accelerators and detectors to conduct some of the most advanced particle physics experiments possible. We collect and analyze the data from those experiments with some of the most powerful computers in the world. We conduct this research on a 6,800-acre prairie, 35 miles outside Chicago, a treasure that has been designated a National Environmental Research Park.

The CERN Large Hardon Collider High Luminosity Accelerator Upgrade Project (LHC HL-AUP) and various other projects at Fermilab are in need of a person to assist project staff with documentation coordination duties. Under the direction of the project technical and QA staff, the work is expected to consist of the following:
Coordinate and complete the work needed to upload and maintain the project documents in CERN's Electronic Data Management System (EDMS), keeping those documents in sync with the AUP document management system and keeping track of approval status and revisions.
Coordinate and complete the work needed to upload fabrication and testing data into the CERN Manufacturing and Test Folder (MTF) system, as per the Manufacturing & Inspection Plans (MIPs).
This will include transferring of records from suppliers as well as from Fermilab's electronic traveler system, Vector.
This will also include keeping track of and managing the status of all nonconformance/discrepancy reports, and which ones require CERN approval.

In addition to work for the HL-AUP, this position will support other internal Fermilab projects as well as work for other laboratories. This work consists of:
Contributing to the creation of new travelers (detailed electronic work instructions), and their revision as needed. This will entail working with other staff to understand the steps and data fields needed for a given work process, updating the travelers based on feedback from the staff using them, and routing them for review and approval to release them as controlled documents.
Coordinating the part kit ordering and updating the travelers after the part kits are received.
Qualifications:
The individual needs to be fluent in reading, writing, and speaking English.
The individual needs to be highly proficient in the use of computers, and capable of quickly learning how to utilize the multiple document systems and databases in use on the project.
The individual needs to be detail-oriented, as the primary purpose for the position is to complete the work needed to maintain the documentation and records between AUP and CERN.
The individual needs to be able to read drawings and interpret the designs into Travelers and Operating Procedures.
It would be preferred if the individual is familiar with the Process Engineering Traveler Writer software.

Expected duration:
The position will be for two years Fixed Term.
Fermilab is an Equal Opportunity Employer and believes a diverse and inclusive environment based on mutual respect is essential to our mission. Fermilab is committed to recruiting and developing the most hardworking people and does not discriminate in employment on the basis of race, ethnicity, color, religion, age, sex, gender identity or expression, sexual orientation, military/veteran status, country of birth, geography/postal code, disability, marital status, parental or gestational status, or other non-merit factor.

REAL-ID Requirement for access to Fermilab Campus
Fermilab and FRA requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

Fermilab is an Equal Opportunity Employer. Minorities/Women/ Disabled/Veterans are encouraged to apply