Administrative Assistant

at Starkey Laboratories, Inc. in Eden Prairie, Minnesota, United States

Job Description

Description

Join our dynamic team as an Administrative Assistant, where you'll be at the heart of our Research and Development operations! From supporting a multitude of programs to interacting with diverse teams, your role will be pivotal. Stay organized, proactive, and confidential in a fast-paced environment, where professionalism and precision make all the difference. If you're ready to thrive in a challenging, supportive atmosphere, this role is your gateway to impact and growth!
Starkey is a world leader in the manufacturing and distribution of advanced hearing technologies. We are in the business of connecting people and changing lives. Our teams come to work each day focused on ensuring people everywhere have the products and services they need to hear better and live better. Founded in 1967 by Bill Austin, Starkey is known for our cutting-edge hearing health innovations, industry-leading research and development, and not being afraid to push the edge of what's possible.
We are headquartered in Eden Prairie, Minnesota, have over 5,000 employees in 29 facilities across the globe, and do business in more than 100 markets worldwide.
Watch this video to see more of what sets Starkey apart: https://youtu.be/9cUYwTlCepg?si=wkovx8_R_iINfrc6
JOB SUMMARY DESCRIPTION / PRIMARY PURPOSE OF JOB
The Administrative Assistant is a non-technical role supporting technical departments with a wide range of administrative and support-related tasks. Provide administrative support to hundreds of diverse people and multiple programs. Interact with staff at all levels in a fast-paced, technical environment while maintaining an elevated level of professionalism and confidentiality even under pressure is expected in this role. Must be well organized, patient, resourceful, proactive, flexible, and able to execute work under moderate to little supervision.

JOB RESPONSIBILITIES/RESULTS
Support building administrative needs.
Assist with purchase orders.
Maintain office supply inventory and order additional supplies when necessary.
Assist with incoming mail notification, distribution, and shipping assistance.
Assist with all departmental lunch meeting requests.
Coordinate documents such as: rosters / org charts / seating chart / outlook distributions.
Assist with department outings.
Assist outside departments as needed.
Coordinate equipment and other IT needs
Coordinate building needs with Facilities team
Provide administrative support to departmental leadership, management, and staff.
Assist leaders with meeting scheduling and light calendar management.
Schedule and set up departmental meetings.
Assist with travel coordination and planning.
Assist with expense reports and P-card reconciliation.
Support onboarding of new hires and offboarding of employees.
Coordinate Special Projects for leadership.
Assist with tours, events and additional departmental projects as needed.

JOB REQUIREMENTS
Education
High school degree or equivalent required
4-year college degree preferred.
Some specialized administrative coursework is desirable.
Experience
Minimum 1 year in administrative or office support experience desired.
Knowledge / Technical Requirements (List programs, technologies, knowledge required to perform essential job responsibilities)
Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and ability to learn Oracle, Coupa, Concur and display confident computer skills.
Competencies, Skills & Abilities
Ability to communicate clearly and in a timely manner.
Ability to problem solve.
Ability to organize and execute a plan and strategy.
Excellent oral and written communication abilities
Ability to function as a self-starter and without direct supervision.
A professional can-do attitude with respect for confidentiality is required.
Attention to details is equally important.
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Starkey Hearing Technologies is an Equal Opportunity Employer Minority/Female/Vet/Disabled.