at Leading RE/Relo Direct in Chicago, Illinois, United States
Job Description
HR Specialist
Chicago, IL
Description
Overview
As an HR Specialist, the selected candidate will be the subject matter expert for our HCM system, Paylocity. In addition, they will partner with the HR Director to support employees through the full employee life cycle with emphasis on onboarding, benefits administration, payroll support, and employee engagement activities.
The ideal candidate is an analytical-minded, technologically inclined, results-driven individual who thrives in a fast-paced environment and is looking to gain a wide range of HR experience.
This position is based in our Chicago Loop HQ where we maintain a hybrid work arrangement.
HR and Payroll Responsibilities
- Become the subject matter expert on the Paylocity system and the go-to person for systems support for Paylocity, Envision, LinkedIn Learning and other systems as assigned. Manage all system updates and changes ensuring accuracy and compliance.
- Manage all HR data storage (e-files, physical files) to ensure that employee records are kept current and following best HR practices, while maintaining the records’ confidentiality and integrity.
- Train and onboard new employees on the Paylocity system
- Enter and/or validate new hire entry, time off accruals, benefit processing changes, employee personnel data, and status changes and terminations.
- Analyze benefit and payroll discrepancies and provide corrective actions.
- Work with managers to finalize time entry and prepare payroll for semi-monthly processing.
- Manage the service anniversary award program and other benefit programs as assigned.
- Manage leaves of absence, disability benefits, FMLA and COBRA.
- Ensure compliance with ACA requirements, EEO postings and AAP reporting.
- Complete Verification of Employment requests and unemployment correspondence.
- Participate in the design, communication, and administration of employee benefit programs, including new hire enrollment and Open Enrollment.
- Help drive employee engagement working with employee committees, overseeing activities, and managing employee communications.
- Participate in the design, communication, and administration of employee benefit programs, including new hire enrollment and Open Enrollment.
- Partner with the Accounts Payable team on benefit invoices to ensure accurate record-keeping and proper remittance.
- Act as a liaison with benefit vendors and brokers.
- Document and maintain all HR business processes.
- Other duties as assigned.
Office Management
- Overseeing office safety and security, including creating/updating a safety manual and coordinating CPR and Safety Training.
- Coordinating new hire onboarding with the hiring manager, IT and building management (equipment, desk, badge, facility information).
- Liaison with the building management on any service or employment-related issues.
- Supporting internal office services such as supply ordering, coffee and water service, and mail distribution.
- Other duties as assigned.
Requirements
- Bachelor’s degree required
- Experience with HR and payroll is a plus; Paylocity experience would be a bonus
- High level of initiative; intellectual curiosity; and a service-oriented mindset required
- Accuracy and detail orientation required
- A knack for asking great questions to uncover issues
- Excellent written and verbal communication skills
- Ability to multi-task, prioritize, and manage time effectively
- Excellent work ethic, strong multi-tasking abilities, with good organizational/prioritizing skills, adherence to deadlines.
- Ability to work independently, use judgement, be tactful, and confidential
- General proficiency and knowledge of Microsoft Office suite (e.g., Excel, Word, PowerPoint, Outlook)
