at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Department Operations Assistant
Department Operations Assistant
Hiring Department: Pop Health Nursing Science
Location: Chicago, IL USA
Requisition ID: 1024546
Posting Close Date: August 7, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Description:
Under administrative direction, this position performs professional-level duties devoted to the effective operations and project management functions for the department. The program assistant coordinates logistics and completes activities to meet department needs across operational, procurement, and office management functions, as well as strategic planning priorities. Demonstrated experience and strong knowledge of general office practices and procedures, administrative concepts and methods, and the ability to work independently and exercise judgment when analyzing and investigating a variety of questions or problems is required. This position requires regular and consistent on-site presence at the Chicago campus during regular business hours.
Duties & Responsibilities:
Department Operations Management
Provides support to the department director and department head, implementing solutions to issues and performing professional support tasks to ensure effective unit operations related to purchasing, contracting, office management, and employee support
Coordinates logistics and completes tasks for annual department elections (recruitment, balloting, data management, correspondence), faculty and staff compliance (tracking, recordkeeping, communication), external affiliations (tracking, updating, troubleshooting), and employee onboarding and offboarding processes for all department-affiliated employees
Manages department ticketing system and Help Desk email, responding to requests, managing information and records, and facilitating proactive solutions to issues
Manages facilities and space management matters for the unit, initiating and managing time sensitive requests, coordinating personnel and equipment moves, and overseeing complex projects
Assumes responsibility for department physical and digital recordkeeping of complex and confidential files and documents across unit activities; assists leadership in formulating and implementing policies for efficient and appropriate data management (current work product, personnel files, historic records, financial data, etc.)
Plans and executes recurring and ad hoc events and meetings across multiple campuses involving internal and external stakeholders; responsible for locating and securing meeting space, facilitating all event requirements, managing attendee needs, and internal and external communication
Purchasing
Coordinates, completes, and reconciles purchases of goods and services for the department,... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
