at University of Chicago in Chicago, Illinois, United States
Job Description
DepartmentLab School High School
About the Department
At the University of Chicago Laboratory Schools, students in Nursery through Grade 12
experience a world-class educational journey. Founded in 1896 by John Dewey as a place for
educators to develop and explore novel approaches to pedagogy and curriculum, Lab
continues to provide excitement and imagination in learning to this day. Academic rigor,
experiential learning, and intellectual discourse are hallmarks of a Lab education. Lab
educators are recognized for excellence in teaching and pride themselves on innovation in the
classroom.
Students in every grade have access to unparalleled resources, and all members of
the Lab community benefit by partnerships and connections with the University of Chicago.
Families who choose Lab care deeply about curiosity, inquiry, and creativity. No less than scholarship, Lab's mission prioritizes honoring diversity and exhibiting kindness. We are committed to building and supporting a teaching and learning community where young people see aspects of their backgrounds and identities reflected around them, where they feel a deep sense of belonging, and where they discover and use their voices to full effect. Today, 53-59 percent of Lab's student body are students of color. Families report speaking nearly 40 different languages in their homes. Approximately 60 percent of Lab families are also affiliated with the University of Chicago. Half of our families live in Hyde Park, and the rest come from across Chicago, the suburbs, and northwestern Indiana. Inclusion is a fundamental value at Lab, such that we celebrate every facet of community members' identities, and even where we disagree, we emphasize respect, civility, and maintaining a spirit of community.
Lab seeks the finest employees to join our vibrant learning community. We employ people
with a wide range of skills and training in many different disciplines, who have in common a
love of learning and the wish to inspire that same love of learning in young people. We seek
candidates for employment who thrive in an educational environment. We provide a great
professional home for those committed to collaboration, ongoing personal and professional
growth, and cultivating positive relationships. We strongly encourage applications from
candidates of color, LGBTQ+ identified candidates, candidates from historically marginalized or
underrepresented backgrounds, and candidates with a demonstrated commitment to a
deepening diversity, equity, and inclusion practice. In turn, we strive to ensure that Lab is a
joyful, welcoming, and inspiring place to work. Through our connection to the University,
faculty, staff, and administrators enjoy benefits and opportunities that would be nearly
impossible to match in any other environment.
Job Information
Job Summary:
The Project Assistant IV essentially ensures the smooth running of the High School office on a day-to-day basis and will work closely with the High School administration and reports directly to the Principal of University High School. Performs administrative, communications, and other program support tasks as assigned by the Principal. Serves as a point of contact for the office communicating with parents and guardians, teachers, staff, and students on a daily basis. Provides administrative support including, but not limited to, answering phone calls, emailing, and managing divisional documents.
The successful candidate develops and maintains an understanding of the organization and culture of the Laboratory Schools and the High School School program. The Project Assistant IV will work collaboratively across the divisions with other N-12 offices. The daily responsibilities typically include: administrative support, scheduling, event coordination, organizing meetings,managing databases, and student information systems.
The Project Assistant IV will prepare and meet deadlines for budgetary and payment needs across the High School division. They will assist with ordering and processing of a large division that services 600 students and 100+ faculty and staff. The Project Assistant IV collaborates with faculty and administrators to process and file reimbursements, invoices and billing along with other university paperwork while maintaining files for proper documentation of the High School program activities.
Responsibilities:
- 20% - Manages all clerical responsibilities for the high school office and in support of the high school principal. Scheduling and meeting preparation. Assists with divisional purchases and management of allocated budget. Orders and processes support for the high school faculty and division. Familiar with and supports others on University and Laboratory School guidelines.
- 20% - Manages High School divisional communication in partnership with the communications office and high school administration. In partnership with the Human Resources department, the Project Assistant 4 trains, schedules, and assists with management of substitutes. Works with faculty to process substitute feedback and evaluation of their performance in classrooms.
- 15% - Manages student and faculty information. Maintains and tracks faculty absences and annual performance evaluation forms through data management. Assists with student matriculation and management of student files including grades, reviewing student progress, reports, contact information, and all historical files pertaining to student information.
- 15% - Arranges meetings, prepares agendas, and creates reports for the High School administrations. Supports the coordination of logistics for high school events such as parent-teacher conferences, orientations, open houses, other divisional events and celebrations as needed. Assists in the planning and reservation of spaces and equipment using the Tandem software system.
- 10% - Provides clear and concise guidance to the secretarial support. With supervision from the High School Admin Team, the Project Assistant IV leads and implements programs as delegated by the High School Principal, attends High School planning meetings as needed and is a key source of information for the entire division.
- 5% - May initiate correspondence and other written materials under own signature or for the signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.
- 5% - Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader'scalendar.
- 5% - Coordinates special projects as directed by the leader. Prepares written reports andrecommendations for operational and administrative issues. Manages a portion of the office budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
- 5% - Performs other related work as needed.
Competencies:
- Knowledge of diversity, equity, and inclusion topics and dynamics in the classroom andin developing healthy, supportive relationships.
- Reading and interpreting policy; detailed work; confidentiality; problem-solving; self regulated; training; computational thinking; oral communication in English; writtencommunication in English; flexible mindset.
- Manage interpersonal relationships by interacting with clarity, tact, andcourtesy; identify priorities; multiple concurrent tasks; constant interruptions.
- Give and receive thoughtful feedback.
- Working independently and as part of a team.
- Carrying; writing; sitting and standing long periods of time; hearing; seeing.
Additional Requirements
Education, Experience, or Certifications:
Education:
- High school diploma or GED required.
- College degree preferred.
Experience:
- Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline, preferably in an academic setting.
Technical Knowledge or Skills:
- Proficiency in Google Suite, cloud computing, and standard productivity software.
- Knowledge of database systems required, preferably with student information systems.
Working Conditions and Physical Requirements:
- Standard office environment.
Pay Range:
- $22.52 - $32.97 per hour.
Required Documents:
- Resume
- Cover Letter
- Professional References Contact Information (3)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Benefit Eligibility
Yes
Requires Compliance with University Covid-19 Vaccination Requirement
No
Pay Frequency
Hourly
Pay Range
Please refer to Additional Requirements to see the pay ranges
Scheduled Weekly Hours
40
Union
024- Local 743, I.B.T. Clerical
Job is Exempt
No
Drug Test Required
No
Motor Vehicle Record Inquiry Required
No
Health Screen Required
No
Posting Date
2024-07-23
Remove from Posting On or Before
2025-01-23
Posting Statement:
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. To view full details and how to apply, please login or create a Job Seeker account
