PROGRAM COORDINATOR - SPORTS PROGRAMS

at Loyola University Of Chicago in Chicago, Illinois, United States

Job Description

Position Details

Position Details
Job Title 
 PROGRAM COORDINATOR
Position Number 
 8102030
Job Category 
 University Staff
Job Type 
 Full-Time
FLSA Status 
 Exempt
Campus 
 Rogers Park-Lake Shore Campus
Department Name 
 RECREATION SPORTS
Location Code 
 CAMPUS RECREATION (03824A)
Is this split and/or fully grant funded?  
 No
Duties and Responsibilities 
 The Program Coordinator- Sport Programs is responsible for the overall administration of all aspects of a comprehensive sport program and experiences for students) that includes
-Intramural Sports (on campus sport and competition based activities open to all students of all skill level ). This includes planning, administration and assessment of all aspects of program that serves thousands of students annually

- Sport Clubs (competitive sports that practice, travel and compete against other universities) This includes planning, administration and assessment of a 26 sport team program that serves over 750 students on a daily basis

Intramural Sports duties
-General programming administration in sport, league and playoff scheduling through numerous sport and program based competition
- Development of new programs to serve the larger LUC population through activities both virtually and in person
-Student staff development of officials, office staff and supervisors
-Staff management including scheduling, conduct, and payroll
- Contribute to the development of policy and procedures
- Manage sports equipment and facility scheduling
- Increase marketing of programs to student population
-Increase outreach to campus partners such as CSE, learning communities, Res Life and more
- Supervision of programming on evenings and weekends
- Performs administrative duties as needed such as completing program reports, incident reports, and other documentation.

Sport Clubs duties
-The Program Coordinator provides overall administration and oversight of the sport club program.
- Collaborate with sport club organizations and campus stakeholders to develop and implement a comprehensive plan to strengthen sport clubs at Loyola University.
- Develop a strategic plan to execute sport club standards, which includes but is not limited to, advisement, training, and management.
- Implement and evaluate the policies and procedures for sport club organizations
- Serve as an official university representative to national, regional, and/or local affiliated sport club organizations and tournaments, work with multiple on and off-campus stakeholders (e.g. coaches, trainers, travel destinations, etc.)
- Provide risk management protocols and requirements to sport club student organizations, including the responsibility of informing and advising sport club student leaders and their members about university policies, emergency procedures, and accountability practices.
- Build a comprehensive risk analysis per club sport organization, as well as an overall club manual
- Develop and advise the Sport Club advisory board
-Work collaboratively with a wide variety of administrative and academic departments across the university community, to develop an effective sport club program that complements students' academic experience and engagement.

-Monitor paperwork and documentation required including memberships, waiver forms, and certification for coaches, team competition registrations and payments for leagues.
- Monitor and implement University policies and set sport club practices related to driver qualifications and travel regulations, individual sports practices, safety equipment requirements, coaching qualifications and team regulations.
- Provide emergency response coordination for team travel, including weekends.
- Provide financial management including developing the annual budget, maintaining individual club accounts for 26 active Sport Club Teams, monitor account expenses and assist students in fundraising programs.

- Assist in marketing of sport clubs to future and current students
-Staff management of sport club staff including development, training, scheduling, conduct, payroll
- Supervision of programming on evenings and weekends including and supervision of club games and practices and facilities
-Assist in scheduling of indoor and outdoor spaces, as well as rental facilities

Additional Duties
- Manages student payroll, including tracking overall payroll... For full info follow application link.

Loyola University Chicago is an Equal Opportunity / Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.

Loyola University Chicago is an Equal Opportunity Employer.