at Northwestern University in Evanston, Illinois, United States
Job Description
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Job ID50721
LocationEvanston, Illinois
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Department: Medill - Administration
Salary/Grade: NEX/11
Northwestern University Medill School of Journalism, Media, Integrated Marketing Communications is a leader in education and research. As the media industry experiences unprecedented change, Medill is at the forefront of innovation. Our expert teaching and thought leadership focus on enduring skills and values as well as new techniques and technologies that are changing the way stories are told and consumed in today's digital world. In recently celebrating our 100th year in 2021, our experience in leading the fields of journalism and IMC is unparalleled.
Medill offers undergraduate and graduate degrees in journalism, and an undergraduate certificate and graduate degree in integrated marketing communications. The Medill community is tight-knit and supportive. It consists of 100 faculty, 60 staff, 1,200 students and 18,000 alumni. The diversity of the Medill community has been a source of innovation, excellence and leadership throughout our history. Today Medill continues its commitment to creating an inclusive environment and to providing equity in opportunities regarding research, teaching, administration and student services. We aim to welcome students, staff and faculty from diverse backgrounds and support them so they may thrive at Medill.
Job Summary:
The Program Assistant 3 for Medill coordinates administrative processes & prioritizes, directs, and resolves business tasks in support of the school's operational excellence.
This position is responsible for providing a broad category of administrative support as Medill's Program Assistant on Assignment which serves Medill departments and programs school-wide as appropriate and requested, as well as Program Assistant support and support to the Medill Dean's Office. Development of collaborative working relationships within the Medill Dean's Office and across the school's faculty and staff is a priority.
Specific tasks may include (but are not limited to): creation and maintenance of documents, reports and spreadsheets, meeting schedule support, event coordination, general office management, work-study supervision, website maintenance, budget reconciliation, processing orders and payments, researching and resolving discrepancies as well as ad hoc projects. The position must demonstrate adaptability and flexibility to perform effectively in an environment in which parameters change frequently. Excellence in customer service, verbal and written communication, initiative and attention to detail are essential.
There are two openings for this position. Both roles will be based on the Evanston campus. One opening will on-site a minimum of 2-3 days per week, while the other opening will be on-site 4-5 days per week. The remaining time is allowed to be worked remotely. This remote working arrangement will be evaluated on a regular basis and may be changed based on business and operational needs.
Please note: The target budgeted salary for each of these positions is $44,000 - $48,000 annually. Offers will be based on candidate experience and education, as well as equity within Northwestern University.
Specific Responsibilities:
Documents & Databases
Independently responds to and composes correspondence.
Creates and maintains standard spreadsheets and/or databases.
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
Determines format, elements, trends, etc.
Website
Maintains websites and/or blogs.
Creates new web pages and/or updates standard information/data within the application's content management program.
Accounting
Creates and maintains financial records.
Prepares forms.
Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
Updates financial transaction spreadsheets and databases.
Generates summary reports and statistics.
Processes routine payroll actions.
Human Resources
Initiates full range of HR actions such as new employee dept orientation.
Resolves hiring, termination, etc. processing problems.
Explains HR procedures.
Coordination
Manages departmental calendars.
Coordinates registration and travel arrangements.
Organizes and coordinates events which may include creating timelines.
Collects agenda items and background materials.
Creates registrant profiles and visitor information.
Coordinates complex itineraries involving domestic and/or international travel, etc.
Verifies invoices and expense reports; and/or reconciles to... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
