at Northern Illinois University in DeKalb, Illinois, United States
Job Description
Position Information
Working Position Title
Office Manager (3844)
Classification
Office Manager
Position Number
00003844
Open Date
07/26/2024
Close Date
08/08/2024
Priority Review Date
Employee Class
Staff
Full-Time/Part Time
Full-Time
FTE
1.00
Position Status
Regular
FLSA
Non-Exempt
Job code
3266
Union Representation
Union
Union Code
AFC - AFSCME C, Local #1890
Unit/Department
Leadership, Educ Psyc & Found
College/Unit
College of Education Dean
Division
Academic Division
Location
GH 225
Link to Department Website or Custom Search Page
https://www.cedu.niu.edu/lepf/index.shtml
Position Summary, Requirements, and Qualifications
Overview
The Department of Leadership, Educational Psychology and Foundations offers graduate degrees for students seeking careers as school principals, superintendents and school business managers as well as for students who want to understand and improve how people learn and how schools historically have approached that task. Our alumni in Illinois include 1 of every 5 superintendents and 1 of every 9 principals.
With approximately 16,000 students, Northern Illinois University (NIU) is one of the largest public universities in the state of Illinois. NIU strives to improve outcomes for all students by identifying and removing barriers that disproportionately hinder the academic achievement and student experience of historically and currently underserved populations. As the direct descendant of NIU's origin as the Northern Illinois State Normal School opened to prepare teachers, the College of Education continues that legacy as the state's second largest producer of teachers. Students prepare for, or advance in, professional careers across the P-20 educational spectrum as teachers and administrators and in fields such as counseling, higher education, student affairs, exercise science, athletic training and sport management. We cultivate an equity-focused, inclusive, engaging and supportive learning environment that inspires students, faculty and staff to strive for excellence. We commit to proactively meeting the changing educational and professional needs of students and their fields while advancing teaching, learning, research, practice and advocacy in our program areas.
NIU's geographical reach extends beyond its main DeKalb campus (65 miles west of downtown Chicago, 60 miles from the O'Hare International Airport, and 40 miles west of Naperville - a booming community with one of the best school systems in the nation) to satellite campuses in Naperville, Chicago and abroad as well as to students online.
Position Summary
The Office Manager in the Leadership, Educational Psychology and Foundations (LEPF) Department has oversight responsibility for administrative management of the department. This position reports directly to the Chair of the Department of LEPF.
Essential Duties and Responsibilities
Department Operations and Administration
Function as department receptionist, disseminating information and responding to inquiries about departmental programs and activities (schedules, courses, degree programs, certificates, tuition waivers, certifications). Relay messages to faculty, staff, and students as needed.
Answer and route all incoming phone calls and emails to department staff, including information requests, faculty needs, and admissions questions.
With the approval of the college, conduct purchasing for the department, using the NIU P-Card, P2POs, work orders, check requests, and other system, following appropriate University and state guidelines.
Maintain department budget tracker using the provided financial spreadsheets and supply supporting digital file copies of transactions
Input and make adjustments to the instructional schedule in MyNIU, as well as assist with scheduling permits for students.
Assist and review travel vouchers for the department faculty and staff.
Assist Department Chair with other projects as needed, often dealing with sensitive/confidential matters.
Process incoming and outgoing mail.
Check and restock supply cabinets located within each instructional classroom/laboratory as necessary.
Attend department and program area meetings, take minutes (as requested), prepare and disseminate minutes to faculty, and keep an official record of meeting minutes.
Assist with special events and... For full info follow application link.
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
