Program Assistant on Assignment (Multiple Openings)

at Northwestern University in Evanston, Illinois, United States

Job Description

Job Opening Id: 50721

Department: Medill - Administration
Salary/Grade: NEX/11

 

Northwestern University Medill School of Journalism, Media, Integrated Marketing Communications is a leader in education and research. As the media industry experiences unprecedented change, Medill is at the forefront of innovation. Our expert teaching and thought leadership focus on enduring skills and values as well as new techniques and technologies that are changing the way stories are told and consumed in today's digital world. In recently celebrating our 100th year in 2021, our experience in leading the fields of journalism and IMC is unparalleled.

Medill offers undergraduate and graduate degrees in journalism, and an undergraduate certificate and graduate degree in integrated marketing communications. The Medill community is tight-knit and supportive. It consists of 100 faculty, 60 staff, 1,200 students and 18,000 alumni. The diversity of the Medill community has been a source of innovation, excellence and leadership throughout our history. Today Medill continues its commitment to creating an inclusive environment and to providing equity in opportunities regarding research, teaching, administration and student services. We aim to welcome students, staff and faculty from diverse backgrounds and support them so they may thrive at Medill.

Job Summary:       

The Program Assistant 3 for Medill coordinates administrative processes & prioritizes, directs, and resolves business tasks in support of the school’s operational excellence.

This position is responsible for providing a broad category of administrative support as Medill’s Program Assistant on Assignment which serves Medill departments and programs school-wide as appropriate and requested, as well as Program Assistant support and support to the Medill Dean’s Office. Development of collaborative working relationships within the Medill Dean’s Office and across the school’s faculty and staff is a priority.

Specific tasks may include (but are not limited to): creation and maintenance of documents, reports and spreadsheets, meeting schedule support, event coordination, general office management, work-study supervision, website maintenance, budget reconciliation, processing orders and payments, researching and resolving discrepancies as well as ad hoc projects. The position must demonstrate adaptability and flexibility to perform effectively in an environment in which parameters change frequently. Excellence in customer service, verbal and written communication, initiative and attention to detail are essential.

There are two openings for this position. Both roles will be based on the Evanston campus. One opening will on-site a minimum of 2-3 days per week, while the other opening will be on-site 4-5 days per week. The remaining time is allowed to be worked remotely. This remote working arrangement will be evaluated on a regular basis and may be ch