Office Manager / HR Coordinator

at Presbyterian Homes in SKOKIE, Illinois, United States

Job Description

The Office Manager/HR Coordinator at Presbyterian Homes is responsible for overseeing administrative functions and supporting Human Resources operations. This role includes front desk management, customer service, supply requisition, and coordination of office maintenance, as well as assisting with recruiting, onboarding, and record-keeping. The position ensures smooth office and HR processes, providing a positive experience for both staff and visitors. This position will be fully in office and will not have an opportunity for hybrid/remote work.

Key Responsibilities:

+ Front Desk & Customer Service: Manage front desk operations, answer calls, greet visitors, and resolve inquiries.

+ Recruitment & Onboarding: Assist with recruitment activities, process paperwork, and onboard new hires.

+ Employee Relations: Respond to employee inquiries, address concerns, and handle basic conflict resolution.

+ Administrative Support: Draft documents, prepare reports, manage calendars, coordinate meetings, and support corporate events.

+ Record-keeping: Maintain accurate records, including contact information, performance evaluations, and disciplinary actions.

+ Supply Management: Requisition and monitor office and kitchen supplies.

+ Compliance: Keep up-to-date on HR regulations and ensure company policies are followed.

+ Mail Handling: Sort and distribute internal and external mail, including accounts payable checks.

Essential Skills:

+ Strong organizational and time management skills

+ Excellent communication and interpersonal skills

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR software

+ Ability to work independently and as part of a team

+ Detail-oriented and able to maintain confidentiality

Qualifications:

+ High School Diploma or equivalent; Bachelor’s Degree preferred

+ Experience in office management and/or HR coordination

Benefits:

+ Employee assistance program

+ Generous PTO plan with rollover

+ 403(b) retirement plan with employer match

IndeedHP