at Northwestern University in Chicago, Illinois, United States
Job Description
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Job ID50559
LocationChicago, Illinois
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Department: MED-Graduate Medical Education
Salary/Grade: NEX/9
Target hiring range for this position will be between $20.11-$21.55 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Job Summary:
Provides standard & routine clerical & administrative support which may include word processing, data entry, ordering supplies, opening & sorting mail, copying, filing, faxing, answering phones, greeting visitors, providing information, &/or scheduling meetings.
Supports the administrative activities of the Office of Graduate Medical Education (GME). GME is Feinberg School of Medicine's administrative link to the hospitals that make up the consortium known as the McGaw Medical Center of Northwestern University. The Program Assistant engages with multiple members of the GME team to help ensure timely and accurate completion of processes related to core office functions, including program accreditation, visa and licensure, compliance, financial, training verification, and database operations. While staffing the reception area within the GME office suite, the Program Assistant also maintains a welcoming and orderly work environment and serves as the first line of communication between program visitors and staff.
Specific Responsibilities:
Documents & Databases
Prepares & types form letters, simple memos, emails, labels, routine correspondence, etc.
Types, copies &/or distributes reports, proposals, presentations, etc.
Proofs for spelling & grammar.
Enters information into spreadsheets & databases.
May run standard reports.
Process verification of training and loan deferments.
Prepares certificates of training for graduating housestaff.
Website
Uploads content to faculty/dept website.
Accounting
Maintains inventory & orders supplies;
Resolves payment & delivery problems.
Coordination
Makes appointments & may complete registration & travel arrangements.
May schedule rooms & arrange for routine technology & refreshments for meetings.
Contacts
Answers phones, routes callers, takes messages.
Greets visitors, responds to inquiries, requests & provides routine information.
Contacts repair personnel as requested for copy machine, lab equipment, etc.
Performs other duties as assigned.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
A high school diploma or equivalent required.
1 year of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent Microsoft Office skill base; particularly Outlook, Word, and Excel.
Ability to build aptitude with specialized software.
Preferred Qualifications: (Education and experience)
Undergraduate degree.
Experience with New Innovations GME management suite.
Preferred Competencies: (Skills, knowledge, and abilities)
Strong interpersonal abilities.
Self-directed organization, prioritization, and task achievement
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
