Front Office Coordinator

at Power Construction Company, LLC in Chicago, Illinois, United States

Job Description

JOB TITLE:
FRONT OFFICE COORDINATOR
POSITION SUMMARY:
The Front Office Coordinator position offers the unique opportunity to be the first point of contact for Power Construction employees, clients, and business partners. We are seeking a candidate who thrives on relationships and interpersonal connection, is passionate about providing first class customer service, and intends to build a long-term administrative career that will allow their communication skills to flourish. Dependability, punctuality, professionalism, and problem-solving skills are expected.
PRIMARY RESPONSIBILITIES:
* Greet office guests with a positive, helpful attitude and notify employee(s) of arrival.
* Answer, screen and professionally direct or reroute incoming calls.
* Organize and tidy reception and common areas (cafe, coffee areas, supply room, copy rooms, conference rooms, etc.) daily.
* Order groceries for cafe area and office supplies as needed.
* Manage office conference rooms (room reservation, catering needs, and general maintenance).
* Create and maintain up-to-date resource materials and instructions on all front desk procedures and guidelines.
* Organize and process incoming/outgoing mail, messenger service, and package deliveries. Includes regular use of UPS and Pitney Bowes machines.
* Manage communication with building services and open work tickets as necessary.
* Assist the Office Services Manager and Human Resources department with event planning including holiday parties, company gatherings, trainings, external meetings, etc.
* Utilize Canva and PowerPoint to design and update office communications, celebrate employee milestones and advertise upcoming company events.
* Assist with office projects and perform other administrative duties as requested.
POSITION REQUIREMENTS:
* Must be able to work from 7:30 AM to 4:30 PM, Monday - Friday.
* Outgoing, service-oriented personality and professional appearance.
* Must be courteous and diplomatic in dealing with external contacts. The position has continual contact with Power employees, clients, and business partners.
* Proficiency with Microsoft Office suites and strong typing skills.
* Exceptional written and verbal communication skills, and ability to prioritize assignments.
* Must be attentive to details, organized, reliable, and punctual.
* Fluency in Spanish a plus.
* Creativity and marketing savvy are desirable.
* Ability to lift a minimum of 40lbs.

Power Construction is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Power Construction is committed to increasing opportunities for historically disadvantaged workers (including women and members of disproportionately affected racial and ethnic groups), as well as residents of marginalized communities.

Power Construction is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Power Construction is committed to increasing opportunities for historically disadvantaged workers (including women and members of disproportionately affected racial and ethnic groups), as well as residents of marginalized communities.