ACCOUNTING TECHNICIAN

at City of Chicago in Chicago, Illinois, United States

Job Description

Description:

BID/JOB ANNOUNCEMENT

ACCOUNTING TECHNICIAN

Department of Finance (Multiple Divisions)

Number of vacancies: 6

Cash Management (1), Grants and Project Accounting (4), Payroll Systems and Operations (1)

(Additional vacancies possible pending budget approval)

Starting Salary: $53,736.00/annually

This position is open to the general public and to all current city employees covered under the terms of the City’s collective bargaining agreement with the American Federation of State, County, and Municipal Employees Union – AFSCME (BARGAINING UNITS 1, 3, 4, & 5).

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for these positions will be accepted until 11:59pm CDT on August 9, 2024.

Under supervision, performs paraprofessional accounting and auditing duties and performs related duties as required.

ESSENTIAL DUTIES

· Posts transactions involving cash receipts, disbursements, and/or accounts payable and accounts receivable to ledgers.

· Posts journal entries and verifies the availability of funds.

· Reviews program contracts, budgets and budget amendments, and revisions for conformance to federal, state, and local government accounting requirements.

· Prepares trial balances or periodic summary statements to verify the equality of debits and credits or to determine account balances.

· Audits vouchers submitted for reimbursement by examining contracts, budgets, balance sheets and other documents to determine if costs are allowable.

· Verifies computations on voucher extensions and waivers to contract provisions.

· Interprets contract provisions in order to identify allowable and non-allowable expenditures.

· Calculates totals and determines the appropriateness of supporting documentation.

· Resolves problems regarding budget limitations, allocations, or modifications and prepares necessary documentation.

· Provides technical assistance on the preparation of documents for reimbursement to contractors, subcontractors, or other agencies.

· Maintains control ledgers, prepares routine financial reports and approves vouchers for payment.

· May assist in preparing departmental program and operating budgets.

Additional duties may be required for this position.

Location: Department of Finance

121 N. LaSalle St., Room 700

Chicago, IL 60602

Days: Monday through Friday

Hours: 8:30 AM to 4:30 PM

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

Two (2) years of paraprofessional accounting or auditing experience, or an equivalent combination of training and experience.

Preference will be given to candidates possessing the following:

+ Previous work experience auditing and processing voucher payments

+ Previous work experience with grant reimbursements

+ Knowledge of governmental accounting standards and principles

+ Knowledge of federal, state, and local procurement regulations

+ Proficiency with Microsoft Word and Microsoft Excel

SELECTION REQUIREMENTS

This position requires applicants to successfully complete an interview which will include a written exercise and/or skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor