PROJECT COORD

at City of Chicago in Chicago, Illinois, United States

Job Description

Description:

BID/JOB ANNOUNCEMENT

PROJECT COORDINATOR

Department of Procurement Services

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Salary $71,004

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, the class coordinates the administration, development, and implementation of a specific project or program moderate in size and scope for a City department; and performs related duties as required.

ESSENTIAL DUTIES

· Oversees performance of tasks, procedures, and other duties in support of the City of Chicago Online Auction Program.

· ?Provide reports/updates to the Deputy Procurement Officer related to productivity, employee performance, operational issues, etc.

· ?Provides direct feedback and input related to improving existing policies and procedures; identifies duplicative efforts to improve efficiency.

· ?Organize meetings with project teams to discuss statuses and communicate directives.

· ?Acts as liaison between internal department units (Contract Admin., IT) to ensure efficient operations, communicate needs, and address issues.

· ?Preparing necessary presentation materials for meetings.

· ?Tracking project spending for adherence to budget.

· ?Participates in the development of project strategies, solutions, and enhancements.

· ?Oversees training and development of current and new staff as related to departmental vehicle administration

· ?Oversees storage, archiving, and retrieval of both paper and digital documents, both onsite and offsite.

· ?Participates in the preparation of materials and data for annual budget submission.?

· Develop and implement operating policies and procedures to ensure the effectiveness of program operations

· Plans work schedules and priorities for project activities; participates in preparing project or program operating budgets and monitors budget expenditures

· Designs, implements, and monitors procedures utilized in program evaluation

· Acts as a liaison with City departments, public and private agencies, and business organizations to secure commitments in providing services to program participants, sharing program information, and obtaining additional funding support

· Monitors and directs consultants in administering program activities; prepares narrative and statistical program status reports.

· Functions as secretary on the Non-competitive Procurement Board.

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Location: 121 N. Lasalle Street, 8 th Floor, Chicago, IL 60602

Days: Monday – Friday

Hours: 8:30 a.m. to 4:30 p.m.

THIS POSITION IS EXEMPT FROM CAREER SERVICE

Qualifications:

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a Bachelor’s degree in Public or Business Administration, Social Sciences, Planning, or a related field, supplemented by three years of progressively responsible experience in program administration, or an equivalent combination of training and experience is required.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

· Computer expertise in Microsoft Suite (PowerPoint & Excel)

· Experience with dashboard/project management software

· Prior experience with procurement administration

Application Evaluation: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any required Employment/Hiring Plan provisions, federal, state, and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Candidates who meet the minimum qualifications will be placed on an eligibility list in lottery order. Placement on an eligibility list is not an offer or guarantee of an interview or employment with the City of Chicago.

Education & Employment Requirements and Verification: You must provide information about your educational background and work experience including job titles, dates of employment (month/year), and specific job duties on your resume and/or application as it relates to the qualifications of the position for which you are applying. ‘Acting Up’ cannot be considered for current City employees. Please attach all applicable transcripts, diplomas, licenses, and/or certificates as outlined on the job posting for the position you are applying for. The initial evaluation will be based on information provided and documents submitted with the application. Applications must be submitted by the individual applicant. Employment applications lacking the required documentation will not be considered. For information regarding the required attachments, please review the description section of the job posting. Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history. If you received your degree internationally, you will be required to provide a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications to be referred to departments for consideration. Hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.

To honor the commitment of our veterans, the City of Chicago has amended city ordinance 2-74-020 to bolster the hiring preference for individuals who have served in the United States Armed Forces and were discharged or released therefrom under Honorable Discharge or General Discharge (Under Honorable Conditions). The City of Chicago further recognizes an individual who has completed the term of their initial contract as a Reservist or member of the National Guard and is actively serving in good standing. Veterans who claim Veteran’s preference must submit the following at the time of onboarding: DD214, Certificate of Release or Discharge from Active Duty that must show the Veterans’ character of service upon discharge. If an individual is still in the Reserve or National Guard, a letter from the Commanding Officer, Unit Representative, or Personnel Staff Officer (S-1) stating the individual is serving in “good standing” and has completed their first term of their initial contract. In order to receive the veterans prefer