at University of Chicago in Chicago, Illinois, United States
Job Description
DepartmentF&A Risk Management
About the Department
The Office of Risk Management is committed to supporting a safe educational, work and research environment, by providing the Board of Trustees, Officers, and leaders of academic and administrative units with a framework and set of expert services that ensure the University has the resources to pursue its mission in a sound, compliant and effective way. Our goal is to assist University stakeholders in achieving their own objectives, while ensuring institutional compliance and managing a wide range of risk exposures created by the University's programs and operations. To accomplish this, we strive to promote a safe and healthy environment for students, staff and visitors while also ensuring appropriate processes are in place to identify, assess, manage, monitor and finance risk. The Department is a unit of the Office of Finance and Administration and aims to provide stronger support for safety services to members of the University community.
Job Summary
The Youth Program Coordinator will serve as a focal point for promoting and ensuring compliance with the University's policies and procedures relating to minors on campus and in University programs. The Youth Program Coordinator will also be responsible for monitoring the effectiveness of such policies, provide support and education to leaders and staff of youth-serving programs, maintain the inventory of such programs, and generally serve as a University-wide resource on matters relating to the protection of minors associated with the University. The Youth Program Coordinator will be the internal expert on requirements for the mandatory reporting of child abuse and neglect. The Coordinator will coordinate efforts to promote the wellbeing of minors in University-affiliated programs. The Coordinator also will serve as an access point for minors and their parents.
The Youth Program Coordinator will report to the Executive Director of Risk Management.
Responsibilities
- Coordinates with other offices on campus for education, training, regular dissemination of information on topics related to job duties.
- Monitors federal, state, and local laws that may have an impact on the University and make recommendations to senior administrators regarding compliance strategies.
- Conducts a periodic census of University-affiliated youth programs, assessing policy compliance and reporting results and any associated recommendations to the Executive Director of Risk Management.
- Provides advice and assistance on mandatory reporting and coordination in response to any incidents.
- Serves as a central resource for training materials, best practices and guidelines, forms, and contract provisions related to youth-serving programs.
- Develops and provides tools and online resources to assist in meeting policy requirements, such as background screening, template documentation, registration, training, abuse or neglect reporting, etc.
- Manages records-retention of mandated reports of abuse background checks, training, and other preventive measures.
- Prepares and distributes information describing the University's youth-serving programs for senior management, legal counsel, human resources and other appropriate University units in the appropriate level of detail.
- Develops and manages a comprehensive website covering all areas of responsibility.
- Coordinates with state and local child welfare agencies and law enforcement.
- Provides advice to senior management regarding policy requirements.
- Communicates findings to the Executive Director of Risk Management and advises on the appropriate remediation and management of significant risks.
- Effective project management.
- Provides administrative support in all of the areas of Risk Management.
- Participates on University committees as assigned.
- Coordinates department or clinic compliance with a moderate level of guidance.
- Prepares, completes and submits all compliance documentation on a routine basis. Coordinates compliance committee meetings.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
- College degree in criminal justice, criminal law, pre-law or other related field.
Experience:
- Higher education industry experience highly desired.
Technical Skills or Knowledge:
- Basic knowledge of laws and issues related to minors.
- Personal computer skills with knowledge of Word, Excel and PowerPoint.
- General understanding of safety practices.
- General understanding of higher education compliance and regulatory environment.
Preferred Competencies
- Work successfully with the University community of faculty, students and staff and with external organizations such as the University's insurance brokers, outside legal counsel, claims administrators and actuaries.
- Recognize risk issues in complex, ambiguous activities and relationships.
- Maintain objectivity and confidentiality.
- Effective written and oral communication skills, project management skills, mathematical and analytical ability, organizational and interpersonal skills supported by a strong attention to detail.
- Demonstrated enthusiasm and motivation, with the capacity to learn to build on skills.
- Work well under pressure
- Adapt to changes in the work environment; manage competing demands.
Work Conditions
- Hybrid role with as needed time in office.
- Travel across campus multiple times daily.
- Sitting at a work station including desktop computer.
- Availability to respond to emergencies 24 hours-a-day, 7 days per week.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- References Contact information (3)(required)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Legal & Regulatory Affairs
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
