Executive Administrator - JR27217-3800

at University of Chicago in Chicago, Illinois, United States

Job Description

• Serves as the divisional/institutional representative and operational lead of the IPPH. Provides overall coordination and support for the Institute for Population and Precision Health (and its centers and units) by managing its long-term strategy, developing and managing educational programs and initiatives, and overseeing the operational infrastructure (financial management and reporting, research administration, operations).
  
• Works closely with relevant University of Chicago Medicine units including Marketing and Communications, website teams, Medical and Biological Sciences development, and government and public relations to ensure appropriate integration and alignment of priorities and activities.
  
• Provides leadership for and oversees all financial, purchasing, grant, facilities, human resources, and support services management activities for the unit.
  
• Manage all departmental administrative staff for finance, operations, grants/contracts (including training grants), IT, and research. This includes hiring, training, evaluation, disciplinary action, termination, development, retention, and salary decisions related to staff.
  
• Cultivates a collaborative, inclusive environment that promotes and fosters diversity, teamwork, innovation, and problem-solving.
  
• Develop collaborative strategies to identify effective growth, partnerships, and expansion opportunities.
  
• Oversees resources to track planning, prioritization, and implementation of portfolio and strategic initiatives.
  
• Oversees the development of brand identity, communications strategy, presentations, and special events.
  
• With the faculty director, represents the IPPH, structuring frameworks for new partnership development.
  
• Develop collaborative relationships with non-University partners and University faculty, students, and staff concerning all IPPH activities.
  
• Provides program assessment and reporting, both to internal bodies and donors.
  
• Monitors the progress of all programs and researches the latest developments related to the program topic.
  
• Serves as principal coordinator, setting a timetable for program events and activities and working with the administrative staff to develop plans to ensure the success of the program.
  
• Fosters collaboration with campus and community groups and develops proposals, budgets, and plans for such projects.
  
• Works with the development office to identify and pursue new funding opportunities that will allow for program expansion and sustain the work of the Institute.
  
• Creates and develops programming and manages all external relations for the Institute.
  
• Develops learning opportunities for students.
  
• Researches and identifies funding opportunities and becomes knowledgeable of extramural funding information and industry partnerships to serve as a resource for research faculty.
  
• Aligns resources and identifies, oversees, and develops funding strategies for the successful attainment of external grant proposals and contract applications from a range of sponsors in support of research, education.
  
• Facilitates the transition of successful grant applications into active program development, operations or implementation.
  
• Provides leadership for a Center with senior management and serves as a liaison to academic departments, professional organizations and administrative units of the University.
  
• Manages related teams. Establishes department priorities, may be responsible for the management of the center budget, allocates resources and executes strategic plans.
  
• Works closely with faculty, students and other leaders across campus to foster experimentation and multi-disciplinary inquiry and teaching by coordinating and developing Center programming. This may include workshops. Conferences, colloquia, training programs, community outreach, etc.
  
• Oversees a communication strategy and marketing efforts aimed at increasing the visibility of the Center. Collaborates with others to make the center a valuable resource to all students and contributes to the broad goals of creating a stronger campus community.
  
• Performs other related work as needed.
  

• Master's degree in business, Health Administration, or related field.
  

• Seven years of progressively responsible relevant professional experience in research operations, clinical research, and higher education including financial planning, management, analysis, and administration of complex research initiatives.
  
• Expertise in successfully providing direction, setting priorities, identifying opportunities for improvement, implementing initiatives for change, managing people and projects, and setting priorities for budget resources.
  
• Five years of supervisory experience.
  
• Exposure to, and an understanding of, an academically rigorous research university environment.
  

• Extensive project management skills.
  
• Proficient in data analysis, Microsoft Excel, Word, PowerPoint, Outlook and other common software programs.
  

• Sound judgment and tact in handling confidential issues in working with faculty, students, and administrative staff.
  
• Proven ability to function independently and proven record of excellent professional judgment.
  
• High level of both verbal and written communication skills, including the ability to execute effective presentations.
  
• Proven ability to set and maintain a standard for a high volume of productivity in a fast-paced environment.
  
• A high degree of accuracy with attention to detail and the ability to effectively prioritize multiple tasks.
  
• Demonstrated ability to identify opportunities or threats and apply effective management principles to achieve success.
  
• Highly effective in verbal and written communication skills, including formulating recommendations and developing presentations.
  
• Track record of success in focusing on strategic objectives and translating the priorities into successful short- and long-term results for the organization.
  
• Demonstrated success in supporting research with the ability to effectively identify opportunities for improvement in support functions.
  
• Highly ethical and professional manner with the ability to influence and lead others.
  
• Proven financial management skills, including the ability to analyze data for budgeting, operations, auditing, and accounts receivable and reserve analysis, proforma preparation.
  
• Proficient in mathematical and analytical skills including data sets and data aggregation.
  
• A builder, a visionary, a leader, and a focused and goal-oriented manager.
  
• Ability to work effectively within a matrix organization as well as develop productive inter-institutional and inter-agency relationships locally, regionally, and nationally.
  
• Demonstrated leadership skills and mastery in effectively managing staff and operations.
  
• Proven ability to develop long-term relationships with organizations and leaders of local and national philanthropic communities and cultural institutions.
  
• Demonstrated effectiveness applying a keen business intellect to problem-solving in an environment notable for complexity with multiple business partners and multiple missions.
  
• Demonstrated ability to successfully lead teams.
  
• Ability to maintain a calm and courteous demeanor and to work productively despite a heavy workload.
  
• Ability to follow an issue through to resolution.
  
• Effective interpersonal skills, including the ability to handle all constituents with courtesy, maturity, discretion, and diplomacy.
  
• Excellent organizational skills and ability to self-motivate.
  
• Work independently and well as in multi-disciplinary teams.
  
• Must be a problem-solver and effective communicator, able to maintain confidentiality, manage stressful situations, and work on multiple projects simultaneously.
  
• Must possess a commitment to the highest standards of integrity in working with faculty, staff, applicants, students, and alumni.
  

• Office environment.
  

• Resume (required)
  
• Cover Letter (preferred)