Office Operations Coordinator

at Foley & Lardner LLP in Detroit, Michigan, United States

Job Description

Office Operations Coordinator
US-WI-Madison

ID 
2024-3121  

Category 
Administrative/Clerical  

Type 
Regular Full-Time  

FLSA Status 
Non-Exempt  

Scheduled Hours 
40  

Workplace 
On-Site
Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.
The Madison office is currently seeking a Coordinator, Office Operations. The right candidate will be responsible for assisting the Office Administrator (OA) with daily office administration and operations, problem solving, and serving as a resource for attorneys and business professionals. The Coordinator will work with building management, vendors, and other third party contractors to ensure the office is well-maintained and provides optimal working conditions. This person will also assist with some HR functions as well as event planning.

Responsibilities

Reconciliation of monthly firm credit card statement
Creation/management of building access cards
Reconciliation of monthly parking statements
Liaising with building management to ensure facility-related issues are addressed in a timely manner
Assisting with office space planning and work area assignments/moves to ensure that offices are properly set-up and prepared for new hires and internal office moves
Coordinating with Office Services for events, hospitality needs, and other time-sensitive office projects
Creating invoice requests and expense reports
Managing and updating the office intranet page
Managing and reconciling requests for sports tickets and suites
Creating operational reports as directed by the OA
Assisting with HR functions including coordinating new hire processes using the office and firm checklists, as well as orientation and training
Assisting with coordination of social, office and community events 

Qualifications

Bachelor's Degree required
Minimum of one (1) year of HR related experience and/or one (1) year of general office management experience required
Foley & Lardner LLP is a top ranked law firm with offices throughout the United States and abroad. At Foley we strive to remain true to our core values- our clients, integrity, our people, citizenship, diversity, trust & respect, stewardship & accountability and professional satisfaction. As a result, we offer the highest quality legal counsel to our clients, as well as outstanding professional opportunities for our employees.

Foley employees enjoy a comfortable, yet professional work environment, exceptional benefit package, state-of-the-art technology, work/life balance, great working relationships and much more.

We invite you to consider a career with Foley.

Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.