at Spectraforce Technologies Inc. in WaukeganNorth Chicago, Illinois, United States
Job Description
Job Title: Project Support - Finance
Duration: 12 Months
Location: North Chicago IL 60064
Shift Timing: 8:00 Am to 5:00 Pm(Mon-Fri)
Position Description- Coordinator of Finance
Coordinator of Finance Responsibilities:
Under supervision of the Program Director the Finance Coordinator is responsible for providing professional support for the financial operations of the Program.
This role requires a strong working knowledge of financial principles, adherence to project management fundamentals such as timeline and budgeting, as well as strong organizational skills, prioritization, and quick action.
Main Tasks:
Track and maintain the operational status of supplier agreements
Open and process Purchase Orders (POs) for suppliers with contracts
Track spend against POs and ensure no gap in time to open new POs when limits or expiry is reached
Interface with Purchasing groups and Purchasing software to understand status of all financial operations at any given time
Support event planning including meeting schedule, catering, audio visual, ordering of office supplies, and/or travel arrangements.
Processing of invoices on a daily basis including review of charges against funded projects
Obtain financial and budgetary approvals required for invoices, according to signing authorities and Policy
Track invoices for Suppliers/Contracts (Excel spreadsheet updated for invoices) from receipt to remittance to ensure appropriate accrual and payment to terms
Reconciliate all invoices against report at month end against line item actuals
Communicate with suppliers on a regular basis to facilitate payments, deliveries, receipt of monthly invoices
Monitor Month Ends closely with Program Director in assisting them with questions or concerns - action is taken when needed.
Upload all contracts and invoices to SharePoint, filed appropriately
Coordinate all Contracts pertaining to the Program in their receipt, verification of information and proper approvals for MSA's/SOW's/Renewals/Amendments
Tracking of all contracts received in Excel Spreadsheet due dates/amounts/evidence
Remind Contacts of due dates when they are approaching in order to update MSA/SOW
Coordinate with Contacts to obtain renewal of Contracts, on time
Required Skills
Detail oriented
Extensive experience in Microsoft Office and SharePoint
Ariba and/or SAP experience
Experience with verifying and negotiating invoices with vendors
Ability to work in fast paced environment and multitask
Strong verbal and written communication skills
Ability to communicate effectively with suppliers, team members and management
SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.
