at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Business/Administrative Associate - 7W WPLC & 7W OGT/SICU
Business/Administrative Associate - 7W WPLC & 7W OGT/SICU
Hiring Department: Hosp GI/Surg Nursing
Location: Chicago, IL USA
Requisition ID: 1026048
Salary: $24.20-$43.36 hourly rate-commensurate with experience
Posting Close Date: 8/12/2024
About UI Health
The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.
Position Summary
Provides administrative support to the Director of Patient Care Services, using initiative, independent judgment and discretion concerning priorities with a high degree of specialization.
Duties & Responsibilities
Provides administrative supervision of daily activities of the division, including management of projects, programs, maintenance of office area and supplies.
Plans a variety of office support functions designed to maintain effective office/unit procedures and workflows.
Responsible for the maintenance, retention and security of essential records and reports.
Coordinates the preparation and review of various administrative, personnel and other reports.
Analyzes and gathers data from Kronos, Payroll, Banner, Epic, LMS and other systems.
Completes/coordinates data requests that pertain to market trends, unit operations, revenue, cost and activity, and financial reporting.
Management of unit payroll, staffing, and scheduling processes.
Assists with the department's TJC preparations and provides ongoing support.
Represents the division on various internal/external committees as required of position.
Coordinates staff/council meetings and all meeting communication. Prepares agendas and meeting minutes. Responsible for distribution of minutes.
Provides reports on detailed analyses for department workflows, prepares surveys, business planning and strategy presentations.
Acts as a liaison for assigned units and other hospital departments in order to accomplish work objectives.
Responsible for scheduling and updating the Director's calendar as well as her direct reports.
Assists the Directors' direct reports when their administrative support is out of the office.
Maintains personnel records and completes HR transactions for assigned units - such as separations, resignations, recruitment, and retirement of staff. Assists in recruitment processes for assigned units and Critical Care Division as required.
Facilitates affiliation agreements and contracts between assigned units and outside vendors.
Ensures all contracts and University policies and procedures, as well as Federal and State regulations are adhered to, as it pertains to the Directors' direct reports and unit management-related issues.
Assists with office tasks, sorting mail and other general support staff functions, including ordering supplies, office maintenance and maintenance of office equipment.
Responsible for completing all projects assigned by the Director in a timely manner.
Provides advice and consultation regarding the interpretation of University and department policies and procedures.
Identifies and recommends areas to improve office efficiency: Assesses needs, identifies required resources, and recommends approaches to implement. Leads/assists in space planning and facility work projects as requested.
Reconciliation of University Procurement/Travel cards. Process staff reimbursements.
Assists with developing departmental accounts; conducts budget transfers within various accounts and processes purchase orders and payments to vendors.
Assist with property accounting. Assist the Director and his/her direct reports in projecting new FY year's budget and planning.
Assists the Director... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
