at Southwestern Illinois College in Belleville, Illinois, United States
Job Description
Southwestern Illinois College is accepting applications for a full-time SWIC Educational Employee position of Administrative Assistant to the Dean in the Business, Health Sciences & Homeland Security division.
POSITION DESCRIPTION
In accordance with the Mission and Values of Southwestern Illinois College, this position involves a variety of skills needed to provide administrative support to the Dean of an instructional division in the form of secretarial, budgetary, technical and supervisory work that involves complex work methods requiring a high degree of proficiency. Work involves standard and difficult secretarial/clerical and computer skills that require significant coordination with the public, faculty, staff, students and administrators both within and outside the division or college. Normal clerical tasks involve preparation of a variety of correspondence, agendas and meeting minutes; schedule and coordinate Dean and divisional meetings and serves as a point of contact for Dean, faculty, staff and student questions. Computer-related tasks involve data input and retrieval from institutional computer systems such as PeopleSoft, IDWebArchive, WordPress, Class Climate, Digital Storefront and 25Live Pro. This position involves confidential work directly related to budget, planning, personnel issues and student records which involves performing a wide variety of functions requiring the application of independent judgment and initiative in the undertaking and organizing of jobs on a daily basis with a minimum of supervision. Knowledge of and ability to follow college and/or divisional policies is essential. Some flexibility in working hours is required. This position reports to and receives direction from the Dean.
QUALIFICATIONS
- Associates Degree in related field plus 3 years of related work experience.
- Proficiency with Microsoft Office products and software appropriate to the instructional division is required.
- Previous experience in an educational institution and in office management/supervision is strongly preferred.
- Previous experience or training with web page development and maintenance is strongly preferred.
- Previous experience with the terminology of the instructional division is strongly preferred.
STARTING PAY AND HOURS
$35,556
BENEFITS & PERKS:
Benefit availability and eligibility may vary from the summary listed below. Please visit www.swic.edu for more information.
- Eligibility for comprehensive medical, dental, vision, life, and disability insurance plans beginning date of hire
- Retirement savings plan through State Universities Retirement System of Illinois and voluntary 403(b) and 457(b) savings plan
- Eligibility for paid leave including holidays, sick, and vacation
- Educational incentives including Reduced Tuition at Southwestern Illinois College and Tuition Reimbursement
- Employee Assistance Program, employee discounts, gym access, additional voluntary benefits and more!
WORK LOCATION:
Belleville – Southwestern Illinois Police Academy
This position will remain open until filled and applications will begin immediately.
APPLICATION PROCEDURE
Required application materials, such as resume, cover letter and references, should be attached to your application. Other required application materials i.e., unofficial transcripts, etc., should be attached after your application has been submitted (official college transcripts must be provided at time of hire). Go to your My Job Applications page from the careers home page of your account.
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