Office Administrator (0883) EXTENDED

at Northern Illinois University in DeKalb, Illinois, United States

Job Description

Position Information

Working Position Title
 Office Administrator (0883) EXTENDED
Classification
 Office Administrator
Position Number
 00000883
Open Date
 07/24/2024
Close Date
 08/13/2024
Priority Review Date
Employee Class
 Staff
Full-Time/Part Time
 Full-Time
FTE
 1.00
Position Status
 Regular
FLSA
 Non-Exempt
Job code
 3253
Union Representation
 Union
Union Code 
 AFC - AFSCME C, Local #1890
Unit/Department
 Curriculum and Instruction
College/Unit
 College of Education Dean
Division
 Academic Division
Location
 GA 147
Link to Department Website or Custom Search Page
 https://www.cedu.niu.edu/c-and-i/index.shtml
Position Summary, Requirements, and Qualifications

Overview
The Department of Curriculum and Instruction prepares teachers at the elementary and middle school levels, including teachers of reading, bilingual education and English as a Second Language. Programs are also offered for career-changers who want to become teachers and for teachers who want to become leaders of curriculum.

With approximately 16,000 students, Northern Illinois University (NIU) is one of the largest public universities in the state of Illinois. NIU strives to improve outcomes for all students by identifying and removing barriers that disproportionately hinder the academic achievement and student experience of historically and currently underserved populations. As the direct descendant of NIU's origin as the Northern Illinois State Normal School opened to prepare teachers, the College of Education continues that legacy as the state's second largest producer of teachers. Students prepare for, or advance in, professional careers across the P-20 educational spectrum as teachers and administrators and in fields such as counseling, higher education, student affairs, exercise science, athletic training and sport management. We cultivate an equity-focused, inclusive, engaging and supportive learning environment that inspires students, faculty and staff to strive for excellence. We commit to proactively meeting the changing educational and professional needs of students and their fields while advancing teaching, learning, research, practice and advocacy in our program areas.

NIU's geographical reach extends beyond its main DeKalb campus (65 miles west of downtown Chicago, 60 miles from the O'Hare International Airport, and 40 miles west of Naperville, a booming community with one of the best school systems in the nation) to satellite campuses in Naperville, Chicago and abroad, as well as to online students.
Position Summary
The primary function of this position is to support the Department of Curriculum and Instruction (CI) within the College of Education. This position includes a variety of interpersonal, organizational, and technology-based skills whereby the employee needs to be self-motivated and take initiative that enables functioning with broad guidelines rather than specific directions. The individual must be skilled in assessing priorities, identifying, and responding to time demands, and scheduling various assignments for timely completion. This position reports directly to the Chair of the CI Department.
Essential Duties and Responsibilities
Department Operations and Administration
Function as department manager, disseminating information and responding to inquiries about departmental programs and activities (schedules, courses, degree programs, certificates, tuition waivers, certifications) and relay messages to faculty, staff, and students as needed.
Input and make adjustments to the instructional schedule in MyNIU (with assistance from department staff), as well as assist with scheduling permits.
Assist and review travel vouchers for the department faculty and staff. Assist Department Chair with other projects as needed, often dealing with sensitive/confidential matters.
Attend department and program area meetings, take minutes (as requested), prepare and disseminate minutes to faculty, and keep an official record of meeting minutes.
Assist with special events and initiatives in the department.
Collaborate with communications & marketing team in the promotion of special programs and initiatives and department website updates.
Maintain accurate databases for enrollment across programs to include grants, special programs and traditional programs and other projects as... For full info follow application link.

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.