Administrative Assistant

at Robert Half in Oak Brook, Illinois, United States

Job Description

Description

We are offering a short term contract employment opportunity for a PART TIME Administrative Assistant in Oak Brook, Illinois. As an integral part of our team, you will be the primary point of communication between our administrative team and other departments, facilitating smooth operations and efficient communication. This role is suited to those with a keen eye for detail and strong multitasking abilities.

Responsibilities:

- Manage and maintain schedules, appointments, and calendars for various departments.

- Coordinate activities between departments and assist in resolving any issues or misunderstandings.

- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.

- Facilitate communication between the administrative team and other departments.

- Assist in tracking and managing inventory, coordinating with the inventory team to ensure accurate record-keeping and stock levels.

- Prepare and organize documents, reports, and presentations related to operations.

- Assist in planning and organizing events, coordinating with vendors, suppliers, and other external partners for event logistics.

- Enter and update data related to products, sales, and customer information, maintaining accurate and up-to-date records in the company’s database.

- Answer inbound calls and provide excellent customer service.

- Utilize Microsoft Office suite (Excel, Outlook, PowerPoint, Word) to manage data and schedule appointments.

- Experience in handling inbound and outbound calls

- Strong customer service skills

- Ability to manage data entry tasks efficiently

- Experience in email correspondence and managing professional communication

- Ability to schedule appointments and manage calendars effectively

- Experience in working in a fast-paced environment

- Ability to multitask and prioritize tasks

- Strong problem-solving and decision-making skills

- Excellent verbal and written communication skills

- High level of organization and attention to detail

- Ability to work independently and as part of a team

- Initiative and self-motivation to complete tasks without constant supervision.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .