at PAUL HASTINGS LLP in Chicago, Illinois, United States
Job Description
Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.
We have an opening for an Administrative Coordinator in our Chicago office.
The Administrative Coordinator provides administrative and organizational support for Local Office and Firmwide initiatives and activities.
In this capacity, the Administrative Coordinator will:
Provide administrative and organizational support for various departments and processes including operations, facilities, finance, practice innovation and talent management;
Maintain accurate administrative files, spreadsheets and databases; Generate reports and presentations;
Coordinate office/social events and office-specific programs;
Update process and systems with respect to office moves, secretarial changes and other office transactions; Assist with budget control and maintenance;
Act as administrative liaison with internal and external parties on behalf of the C-Level executives or Senior Administrative Manager;
Work overtime as required; and
Handle additional administrative projects as assigned.
Proficiencies:
Advanced proficiency in MS Word and related document editing and comparison applications;
Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
Advanced proficiency in MS Excel and spreadsheet/database applications;
Advanced proficiency in MS PowerPoint and presentation applications;
Advanced proficiency with coordinating training programs and events;
Advanced proficiency in rules of English grammar, spelling and punctuation;
Fundamental proficiency in talent management systems (PeopleSoft, SuccessFactors, Workday); and
Fundamental proficiency in document management applications (WorkSite).
Qualifications:
Associates degree (preferred); Bachelor's degree (preferred);
At least 3 years of administrative office experience; and
At least 3 years of experience in a professional services or legal environment (preferred).
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.
Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:
Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
Flexible Spending Account and Health Savings Account
Healthcare Concierge and Advocacy
Voluntary 401k Plan and Profit Sharing
10 Paid Holidays per year and a generous PTO program
Family Support including Pediatric Mental Health and Parental Support, Paid Parental Leave, Fertility Benefits, and Breast Milk Shipping
Back-up Child Care, Elder Care, and Tutoring
Wellness Programs (Employee Assistance Program, Mental Health, and Well-Being Events)
Retirement Plan Consulting
Anniversary Bonus Program
Professional Development Programs
Transportation Allowance and Commuter Benefits
International Travel Insurance
Auto/Home/Legal Insurance
Pet Insurance
Employee discounts
And more!
The Firm has a range of diversity initiatives including our Paul Hastings Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive. Learn more about our Global Diversity, Inclusion and Wellness Initiatives here.
Paul Hastings LLP is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.
