at Metra in Chicago, Illinois, United States
Job Description
Date Posted:
7/31/2024
Posting End Date:
8/13/2024
Location:
98-Non-Contract
City:
Chicago
State:
IL
Country:
United States of America
Category:
Professionals
FLSA Status:
Exempt
Salary Mid Point:
$105,715.00
Salary Range:
$84,572.00
-
$126,858.00
Description
The final salary will depend on the candidate's qualifications. Those with 8 years or more of required experience can expect offers up to the midpoint of the salary range. Metra provides full pay ranges so candidates can consider their growth potential.
Metra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service.
This department oversees the design and construction of Metra capital projects and oversees the work of contractors implementing these projects. Capital projects overseen by this group include stations and parking as well as structural, electrical, and mechanical design.
Reporting to the Director, Project Controls, the Project Controls Administrator coordinates tasks and provides professional administrative support to project teams ensuring appropriate and consistent use of the Program Management Information System (PMIS) across design and construction teams, ensures adherence to process workflows, document management, and project progress.
The primary duties include: Review project requirements, identify interdependencies with internal or external departments or service providers, and delegate responsibilities. Monitor the workflow process within the Program Management Information System (PMIS), ensuring all steps are completed in accordance with established project plans, processes, and timelines; generating and disseminating reports; and following up with individuals or groups who are non-compliant. Work closely with members of the Project Controls team to ensure staff use PMIS processes and tools including delegating tasks in the system, tracking completion, and coordinating meetings to facilitate collaboration, resolve issues, and keep tasks on track. Conduct quality control and process flow audits to ensure documents are completed and accounted for, properly routed through workflow, delivered to the appropriate party, and correctly filed in the document system. Participate in validating and processing invoices, creating new release orders in financial systems, and monitoring and tracking Program Management Oversight contract financials. Promote safe work practices and maintain and foster a safe work environment. Perform other related duties as assigned to meet the ongoing needs of the organization.
Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration.
Requirements
Bachelor's degree in Engineering, Construction Management, or related field OR in lieu of degree a combination of education and experience that equals four years supporting and tracking projects and program data.
In addition to #1 above, must have a minimum of five years of project controls/administration experience.
Considerable knowledge of project administration principles.
Good knowledge of electronic document management systems.
Good knowledge of document management procedures and practices.
Good organizational, analytical, and problem solving skills.
Strong record-keeping skills with attention to detail and accuracy.
Strong verbal communication skills.
Proficiency in Microsoft 365.
Ability to conduct training consisting of multi-disciplinary members.
Ability to exercise discretion and good judgment in working with confidential information.
Ability to interface concisely with executive level staff.
Must possess and maintain a valid driver's license.
Must be able to operate a vehicle.
Must be willing to travel within Metra's 6-county region.
Must be available to work flexible hours in the early morning, late afternoon, evenings, or weekends.
Metra employees in an active review period under the current discipline policy or who have documented attendance or performance issues will not be considered and/or selected for this position.
Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees' use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC... For full info follow application link.
Metra is an Equal Opportunity/ Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.
