at Manpower Group in Lake Bluff, Illinois, United States
Job Description
Our client is seeking a Project Support – Finance to join their team.
Job Title: Project Support – Finance
Location: Lake Bluff IL
Job Type: 1 year Contract
Job Id: ABOJP00036558
Job Description:
Under supervision of the Program Director the Finance Coordinator is responsible for providing professional support for the financial operations of the Program.
This role requires a strong working knowledge of financial principles, adherence to project management fundamentals such as timeline and budgeting, as well as strong organizational skills, prioritization, and quick action.
Main Tasks:
+ Track and maintain the operational status of supplier agreements
+ Open and process Purchase Orders (POs) for suppliers with contracts
+ Tracks spend against POs and ensure no gap in time to open new POs when limits or expiry is reached
+ Interface with Purchasing groups and Purchasing software to understand status of all financial operations at any given time
+ Support event planning including meeting schedule, catering, audio visual, ordering of office supplies, and/or travel arrangements.
+ Processing of invoices daily including review of charges against funded projects
+ Obtain financial and budgetary approvals required for invoices, according to signing authorities and Policy
+ Track invoices for Suppliers/Contracts (Excel spreadsheet updated for invoices) from receipt to remittance to ensure appropriate accrual and payment to terms
+ Reconciliate all invoices against report at month end against line-item actuals
+ Communicate with suppliers on a regular basis to facilitate payments, deliveries, receipt of monthly invoices
+ Monitor Month Ends closely with Program Director in assisting them with questions or concerns – action is taken when needed.
+ Upload all contracts and invoices to SharePoint, filed appropriately
+ Coordinate all Contracts pertaining to the Program in their receipt, verification of information and
+ Proper approvals for MSA’s/SOW’s/Renewals/Amendments
+ Tracking of all contracts received in Excel Spreadsheet due dates/amounts/evidence
+ Remind Contacts of due dates when they are approaching in order to update MSA/SOW
+ Coordinate with Contacts to obtain renewal of Contracts, on time
Required Skills
+ Detail oriented
+ Extensive experience in Microsoft Office and SharePoint
+ Ariba and/or SAP experience
+ Experience with verifying and negotiating invoices with vendors
+ Ability to work in fast paced environment and multitask
+ Strong verbal and written communication skills
+ Ability to communicate effectively with suppliers, team members and management
Working hours
+ 8 – 5, Monday – Friday, Onsite at Abbott Park.
If this is a role that interests you and you’d like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells
ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands - Manpower, Experis, Talent Solutions, and Jefferson Wells - creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity – as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World’s Most Ethical Companies for the 13th year – all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee’s race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.
