at University of Illinois in Urbana, Illinois, United States
Job Description
Associate Director of Recruitment and OnboardingOffice of the Vice Chancellor for Institutional Advancement
University of Illinois Urbana-Champaign
The Office of the Vice Chancellor for Institutional Advancement (OVCIA) at the University of Illinois Urbana-Champaign seeks a full-time Associate Director of Recruitment and Onboarding. The Associate Director will lead talent strategy and onboarding for advancement-specific positions across campus. The ideal candidate will be a professional with demonstrated experience in building and maintaining trusted, collaborative relationships in a complex environment, developing robust recruitment strategies attracting a diverse pool of talent, and contributing to a high performing team.
The University of Illinois Urbana-Champaign is a global, preeminent university. Since its founding in 1867, it has earned a reputation as a world-class leader in research, teaching, and public engagement. In 2022, the University successfully completed its most ambitious philanthropic campaign, "With Illinois," raising $2.7 billion during the eight-year campaign and remains resolute towards its future philanthropic efforts. Developing a robust People & Culture operation to support the growth and success of the university-wide advancement community is critical towards fulfilling the University's Boldy Illinois strategic plan and future fundraising campaign goals.
Organizational Relationships and Job Summary
As a member of the OVCIA's newly reconstituted People & Culture team (formerly known as Talent Management) and reporting to the Director of Employee Experience, the Associate Director of Recruitment and Onboarding will play a critical role in leading and executing a robust recruitment strategy, with an emphasis on inbound recruitment, as well as effective onboarding tactics, ensuring new hires are set up for success. This position will work closely with advancement hiring managers, the Recruitment & Onboarding Associate, the People & Culture team, and other advancement colleagues to create a work environment that embodies our values: Exemplify Integrity; Practice Empathy; Embrace Collaboration; Inspire Innovation, and Enable Impact.
Job Summary
Will be leading and executing a robust recruitment strategy, with an emphasis on inbound recruitment, as well as effective onboarding tactics, ensuring new hires are set up for success.
Duties & Responsibilities
Working closely with OVCIA and advancement colleagues across the organization, the Associate Director of Recruitment and Onboarding will oversee the following areas that impact the work of functional teams in the OVCIA and the colleges/units:
Recruitment
• Lead and execute overall recruitment strategy for advancement-specific positions across campus, with an emphasis on inbound recruitment tactics. Develop inclusive and effective sourcing and recruitment practices to identify, attract, cultivate, recruit, and nurture top talent.
• Lead recruitment initiatives at professional development conferences through networking and strategic engagement strategies.
• Create and ensure positive candidate experience and build rapport through individual meetings with prospective candidates to develop robust talent pipeline for advancement openings. Provide resources and guidance, including individualized resume and cover letter review, search process education, and updates as appropriate.
• Drive effective recruitment marketing strategies by taking a consultative approach with hiring teams, as well as advise on job posting and advertisements, including LinkedIn and other relevant sites.
• Provide expertise and program knowledge of the OVCIA Resume and Cover Letter Redaction Procedure for all centrally funded OVCIA searches. Research and use knowledge of best practices to make recommendations for process improvements and comprehensive documentation.
• Serve as a trusted talent advisor for hiring managers via comprehensive intake analysis and assessment for vacancies and new positions, recommending tailored sourcing strategies and educating about current job market trends.
• Stay abreast of recruiting trends, best practices, and innovative recruiting techniques to drive the development of ongoing creative and cost-effective sourcing strategies.
• Track metrics on candidate sourcing efforts and prepare reports on recruitment activities.
Onboarding
• Develop and lead comprehensive and role-specific onboarding programs for advancement new hires. Collaborate and coordinate with hiring managers and OVCIA advancement colleagues as appropriate.
• Provide onboarding and career support to advancement new hires through one-on-one check-ins as appropriate, aligning individual goals with organizational objectives.
• Co-facilitate new employee orientation session with People & Culture team partners.
Supervisory & Operational
• Provide supervision, guidance, support, and mentorship to Recruitment & Onboarding Associate, fostering a positive and inclusive work environment.
• Attend and represent the People & Culture team at Advancement-wide professional development sessions and employee engagement activities.
Impact in Your first Year
At Illinois Advancement, we value our employees and provide resources to help you continually learn and grow. We foster a strong, collaborative community of people who are driven by their ability to make a difference.
Within 3 months, you will:
- Establish relationships with key stakeholders from OVCIA, UIF, advancement leadership, and advancement colleagues across the organization.
- Familiarize yourself with existing University and OVCIA recruitment, onboarding, human resources, and DEI policies, frameworks, and initiatives.
- Understand Illinois' fundraising structure, fundamentals, values, and culture.
- Participate in joint informational meetings with prospective candidates with current recruitment staff and begin to create your own meeting outline/approach.
- Attend trainings, professional development, and networking activities for newcomers within advancement.
- Understand the various roles and functions of advancement across the University and begin familiarizing yourself with job descriptions, search processes, and onboarding offerings.
- Begin active sourcing and cultivating relationships with prospective applicants to build talent pipeline.
- Become the OVCIA point person for search process guidance and support.
- In collaboration with People & Culture colleagues, lead parts of the monthly orientation presentations for new hire onboarding purposes.
- Propose changes to search process and procedure to enhance the experience for both our internal stakeholders and external candidates.
- In collaboration with OVCIA Advancement Operations colleagues, create and update tailored onboarding processes and resources for new hires.
- Establish a standardized recruitment marketing strategy for advancement searches.
- Begin strategizing for the next year, taking into account lessons learned, feedback received, and future organizational goals. Cooperatively set annual goals with your supervisor.
Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
Three (3) years (36 months) of work experience performing professional-level human resources duties.
Demonstrated experience in professional recruitment, human resources, fundraising development, or a closely related field which requires strong relationship building and outcome driven components.
Preferred Qualifications
• Demonstrated success in cultivating, developing, and enhancing professional relationships.
• Experience with recruitment marketing and/or marketing content creation for a similar purpose.
• At least one human resources endorsement or certification from a nationally recognized organization (e.g. SHRM Certified Professional, Certified Diversity and Inclusion Recruiter, Professional in Human Resources).
Knowledge, Skills and Abilities
• Exceptional interpersonal skills with demonstrated ability to engage in meaningful and collaborative partnerships with both internal and external constituencies.
• Ability to employ critical thinking skills, creativity, and ingenuity for effective and timely problem solving.
• Ability to maintain a high level of confidentiality concerning searches and employee relations matters.
• Ability to speak and write persuasively, as well as engage in active listening.
• A commitment to advance diversity, equity, and inclusion within advancement and across the University, and to the values of Illinois Advancement: Exemplify Integrity, Practice Empathy, Embrace Collaboration, Inspire Innovation, and Enable Impact.
• Strong attention to detail, organization, and time management.
Appointment Information
This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after close date. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. The budgeted salary range for this position is $80,000 to $85,000.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on August 20, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a resume, cover letter, and the names, addresses, phone numbers, and email address of three professional references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Brenda Morris at bcmorris@illinois.edu and/or visit our Application FAQ site for tips. For questions regarding the application process, please contact 217-333-2137.
Please note: Immigration sponsorship is not available for this position.
The Illinois Advancement community is committed to an ongoing, proactive process to foster and achieve diversity and inclusion in its development, alumni relations and communication activities. We will respect and encourage different voices, perspectives and ideas as we strive to represent individuals of all backgrounds and cultures which incudes but are not limited to the following: nationality, ethnicity, race, gender, sexuality, spirituality, age and ability who represent our alumni, donors and friends of the University of Illinois Urbana-Champaign.
CAMPUS AND COMMUNITY:
The University of Illinois Urbana-Champaign is a comprehensive and major public land-grant university (Doctoral/Research University-Extensive) that is ranked among the best in the world. Chartered in 1867, it provides undergraduate and graduate education in more than 150 fields of study, conducts theoretical and applied research, and provides public service to the state and the nation. It employs about 3,000 faculty members who serve over 33,000 undergraduates and 17,000 graduate and professional students. More information about the campus is available at www.illinois.edu.
The university is located in the twin cities of Champaign and Urbana (total population 226,000) in east-central Illinois, and is situated about 140 miles south of Chicago, 125 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its surrounding communities offer a cultural and recreational environment ideally suited to the work of a major research institution. For more information
about the community, visit: Living in Champaign-Urbana , Experience Champaign Urbana , or Champaign County Chamber of Commerce .
Health insurance is available to employees (with the option to purchase coverage for spouse and dependents), required participation in State Universities Retirement System (SURS), with several options for participation in additional retirement plans. Learn more about employee benefits at the University of Illinois . Newly hired employees are covered by the Medicare portion of Social Security and are subject to this deduction.
The University of Illinois has a strong commitment to work-life balance and family-friendly programs for faculty and staff: Work-Life Balance & Family-Friendly Programs and Other Work-Life Programs .
When you pursue a career with Illinois Advancement, you'll join our tight-knit community of professionals who treat each other with as much care and respect as we treat our donors. At Illinois, we invest in you. Our leaders are eager to partner with you on the next phase of your career and have the tools and experience to help you succeed. Illinois Advancement values creativity and fosters a collaborative, flexible environment to develop new ideas that become best practices - and we're looking for your unique skills. Learn more about what others have to say about their experiences: Opportunity Awaits .
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
Requisition ID: 1024995
Job Category: Administrative
Apply at: https://jobs.illinois.edu
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