Office Manager

at ANNING JOHNSON in Melrose Park, Illinois, United States

Job Description

Description

Title: Office Manager
Reports To: Business Unit Leader (District Vice President)
Supervises: Yes
FLSA: Exempt
POSITION SUMMARY
The Office Manager is an indispensable and trusted business partner to the business unit "district" leader. This position is responsible for the direct supervision of the administrative office staff and assists the district leader and team with day-to-day operational support to ensure the efficient, cost effective and professional operation of the district's operation. This is an in-office role.
RESPONSIBILITIES
Manage the administrative functions for the business unit including payroll, accounts payable, accounts receivable, contracts and other office processes to ensure accuracy and timely completion and compliance with Company policies and General Accepted Accounting Principles.
Manage administrative staff including hiring, firing, training and development to ensure productivity and employee engagement.
Participate in business unit management meetings and provide input and updates on business administration processes and procedures.
Prepare and manage the overhead budgets and forecasts, under the guidance of the District's Business Manager to ensure accurate and timely reporting and cost control.
Serve as the key location contact for outside vendors, suppliers and customers to field inquiries and troubleshoot complaints.
Manage the timely processing of accounting and job cost information through various systems to ensure internal controls are maintained and monthly closes and deadlines are met.
Recommend, establish and implement internal controls to maintain compliance with the Company's policies and procedures, internal audits to ensure compliance.
Supervise the execution of contracts, issuance of insurance certificates, payment and performance bonds, and establishment of escrow accounts in lieu of retention to ensure the Company is in compliance with Company policy and legal requirements and protected from unintended risk.
Review and approval of A/P invoices to a limit as determined by the business unit district leader and approval of A/P batches to ensure accuracy.
Assure compliance with all government regulations.
Performs other duties as needed, including but not limited to special projects throughout the district and company.
QUALIFICATIONS
Education & Work Experience
Bachelors degree in Business Administration, Accounting or related field, or equivalent combinations of training and experience.
8 years of administrative, supervisory, management, and payroll accounting experience in roles with progressive levels of responsibility in a union environment, preferably in the construction management industry.
Knowledge, Skills & Abilities
Proficient understanding of regulatory GAAP requirements
Proficient in MS Office Suite
Familiarity with industry ERP Systems and Material/Project Billings Systems, preferably Rhumbix or Coins
Strong supervisory, communication and organizational skills
Strong problem-solving skills
Strong self-motivation skills
Ability to travel occasionally for meetings and events
Ability to work with a high degree of professionalism when representing the company in person, email, or phone
Ability to multi-task, prioritize and use decision-making skills to work independently when required
The above describes the essential content of and requirements for proficient performance in the position and is not meant to be all-inclusive.
Anson is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Anning-Johnson Co is an Equal Employment Opportunity employer. It is our policy to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disability status, genetic information, or other protected characteristics.