at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Human Resource Representative
Human Resource Representative
Hiring Department: Facilities Management Admin
Location: Chicago, IL USA
Requisition ID: 1026678
Posting Close Date: August 7, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Description:
Under the HRA - Hiring Manager supervision the Human Resource Representative provides professional, responsible, and complex administrative support for the face-paced, high volume HR department that supports all units of the Office of the Vice Chancellor for Administrative Services.
Duties & Responsibilities:
Works with the Civil Service Hiring Manager to assist with various steps of the on-boarding process.
Schedules candidates for pre-employment physicals and ensures that other pre-employment processes and new hire documentation is complete.
Prepares new hire HR files to ensure that applications, job descriptions, CBC verifications, nepotism forms, and health screens are included.
Assists applicants with online applications. Contacting and communicating with potential candidates. Guiding applicants completing all the necessary recruiting formalities.
Retrieves, reviewing, and qualify applications, resumes, cover letters from JDExpert.
Assist with new employee onboarding. Prepare packets for interviewing committee upon receiving referral lists. Coordinates with department managers to set up interview dates/times and assists selected candidates with online interview scheduling via departmental system (Hiring Manager), Cornerstone, Teams, Webex, etc.
Sends notification emails to the interview committee and candidates to confirm interviews.
Answer routine and not routine inquiries to employees and public.
Assist with recruitment, job fairs, orientation sessions for new and current employees. Assist with terminations including exit interviews.
Maintains departmental databases, (HRWeb, Hiring Manager, HR Manager, update the phonebook, listserv. Performs routine entries, queries, and respective updates to all automated systems new hires, promotions, reclasses, separations, etc.
Tracks completion of mandatory performance reviews, probationary evaluations, job descriptions, trainings. Update the Book phone. Maintains the organization of multiple filing cabinets for current and separated employees. Creating, collecting, maintaining, and updating potential candidates and employee records Ensuring that the candidates are informed about the employee benefits and any other details.
Addressing employee queries in a timely and professional manner. Maintaining the confidentiality of any sensitive information Composes and distributes correspondence internally and externally.
Liaising with internal and external... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
