Exec. Admin. Assist.

at Spectraforce Technologies Inc. in North ChicagoAbbott Park, Illinois, United States

Job Description

Title: Exec. Admin. Assist.
Duration: 4 months
Location: North Chicago, Illinois, 60064
Timings: 8:30 AM - 5 PM

Core Job Responsibilities:
* This position provides comprehensive support to the Divisional Vice President (DVP) of Legal Operations and others within the Legal/OEC organization, as assigned
* Responsible for all departmental administrative functions, including managing calendars, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence
* Utilizes advanced software skills, including Microsoft Office Suite and other business-specific software such as SharePoint, corporate travel, procurement, document management, and matter management systems, to effectively support their organization
* Qualified candidates will demonstrate top-notch written and verbal communication skills
* Practices good judgement and maintains confidentiality in handling sensitive business information
* Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support
* Builds strong working relationships and networks with others to drive efficiency into the organizations they support
* Provides basic project management support and assists with meeting/event coordination
* Conducts onboarding activities, including workspace set-ups for new employees
* Prioritizes workload to ensure departmental support needs are fulfilled
* Maintains departmental files, as assigned, in compliance with corporate and government regulations
* Intermediate knowledge and understanding of business processes and requirements
* Responsible for compliance with applicable Corporate and Divisional Policies and procedures

Minimum Experience Required:
* High School diploma or equivalent, some college preferred
* 5+ years of previous administrative experience or equivalent is required
* Advanced verbal and written communication skills
* Advanced experience in Microsoft Office Suite (Teams, PowerPoint, Outlook, Excel, and Word) required and SharePoint, SAP, Concur experience preferred
* High level of integrity and professionalism in handling sensitive and confidential information
* Ability to work independently and as part of a team
* Proactive problem solver with strong attention to detail

SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.